Accounts Payable Assistant

Tokio Marine HCC•Farmington, CT

6d•$20 - $25•Onsite

About The Position

Tokio Marine HCC – D&O Group is seeking a highly organized, detail-oriented, dependable person. This role is well-suited for someone who takes ownership of their work, communicates effectively, and is interested in continuing to develop their knowledge of Accounts Payable systems, processes, and procedures. Under supervision, the Accounts Payable Assistant supports day-to-day accounts payable and claims payment activities, ensuring invoices and payment requests are accurately entered, validated, approved, processed, and reconciled. The role communicates with vendors, providers, insured members, customers, and internal departments to resolve payment-related questions and supports accounting and claims team requirements, reporting, documentation, and special projects.

Requirements

High school diploma or equivalent required
1–3 years of experience in accounts payable or a similar accounting support role.
Strong teamwork and collaboration skills

Nice To Haves

associate degree in accounting, finance, business, or a related field preferred.

Responsibilities

Maintain vendor and payment documentation; route, scan, organize, and retain invoices and supporting records.
Set up invoices and claims payment requests; perform data entry and create payment vouchers using applicable accounting and internal software systems.
Code, review, and process invoices, validating required approvals, coverage and/or benefit limits, authorization requirements, and supporting documentation before payment submission.
Use internal tools and accounting systems to validate and cross-check data entries for accuracy and completeness.
Prepare and process payments, including electronic transfers, wires, and check runs, and match checks to supporting documentation as applicable.
Research payment-related issues and respond to inquiries from vendors, providers, insured members, customers, and internal departments.
Coordinate with other departments to resolve invoice, payment, approval, accounting policy, and procedural questions.
Maintain personal diaries, notes, follow-up items, and deadline dates to ensure timely completion of assigned work.
Review accounting ledgers, verify and post account transactions, and complete weekly, monthly, and quarterly accounts payable reconciliations as assigned.
Prepare journal entries as needed and support monthly and annual close activities.
Review employee expense reports from a compliance and accounting standpoint.
Follow established work plans and timelines, meet deadlines, maintain a high level of accuracy and productivity, and comply with company policies, authorization requirements, and business controls.
Develop effective service relationships with internal and external customers and safeguard company information and assets.
As experience develops, assist with orienting or training less experienced employees when requested.

Benefits

Competitive salary and comprehensive benefit package
Strong learning culture with ongoing development opportunities
Opportunities for growth and career advancement
Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment
Basic life and disability insurance
401(k) plan with 6% company match
20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off
Paid parental leave
Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription
Student loan matching program
Employee discount program
An opportunity to do meaningful work and love what you do