Office Assistant

Wilkes University•Wilkes-Barre, PA

73d•Onsite

About The Position

Wilkes University invites applicants for an Office Assistant for the Department of Creative Writing and the Division of Performing Arts in the College of Arts and Sciences. The successful candidate will provide comprehensive administrative support to the department(s).

Requirements

Excellent written communication skills
Computer applications proficiency
Interpersonal skills
Excellent attention to detail
Associate's degree required
Three to five years' experience in a higher education environment

Nice To Haves

Bachelor's degree preferred

Responsibilities

Monitor budgets and prepare financial and administrative forms.
Coordinate Winter and Summer Creative Writing Residencies.
Assist with performing arts center event scheduling and facility calendar management.
Process Purchasing Card purchases for equipment, supplies, and departmental needs.
Prepare faculty load and adjunct compensation forms each semester.
Support departmental outreach and engagement activities throughout the academic year.
Assist faculty with course-related, programmatic, and professional needs.
Prepare contracts for guest artists, directors, and musicians, and coordinate related travel, housing, and logistics.
Manage online theatre ticket sales and box office operations.
Facilitate student services and provide administrative support to students within the department.
Coordinate theatre program auditions and on-site recruitment activities.
Maintain departmental records, files, and office supply inventory.
Organize and support program events, receptions, presentations, and special initiatives.
Coordinate with Facilities and Public Safety regarding space usage, event needs, and building security.