Office Assistant

KPFF Consulting Engineers•Los Angeles, CA

10d•$27 - $33•Hybrid

About The Position

The Office Assistant is part of an Administrative team reporting to the Director of Business Operations. The role supports daily office operations and helps maintain a clean, organized, welcoming, and professional workplace. The ideal candidate is highly organized, flexible with team needs, collaborative, and committed to providing excellent service. The position is based at KPFF’s Downtown Los Angeles office. During the training period, in-person attendance is required Monday through Friday during business hours, 8 AM to 5 PM. After satisfactory completion of training, the employee may be eligible for a hybrid schedule with four days in the office and one day remote per week. Duties are performed in a normal office environment and involve sitting at a desk or computer table and actively using a computer for several hours per day.

Requirements

At least 2 years of full-time administrative experience and a high school diploma.
Communicate clearly and professionally in all modes of communication.
Highly competent with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and OneNote.
Highly competent with PDF management and organization.
Competent with Microsoft Teams 365 and SharePoint.
Competent with office machines and operations.
Competent in proofing and quality control.
Positive attitude and ability to work in a collaborative team environment.
Adapt quickly and identify and resolve problems.
Strong attention to detail and time management.
Ability to manage multiple priorities and recurring deadlines.
Passion for continuous improvement.

Nice To Haves

At least 3 years of full-time administrative experience.
At least 2 years of experience in the AEC or a related industry.
Bachelor’s degree in Business Administration or a related field.
Experience supporting a large office of 100 or more employees, with demonstrated ability to prioritize competing requests, communicate effectively across all organizational levels, and maintain a high level of service in a dynamic environment.

Responsibilities

Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
Maintain office facilities, including the kitchen, breakroom, coffee services, and shared spaces, to ensure a clean, organized, welcoming, and professional environment.
Maintain office supply stock and the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
Facilitate meetings, document key information, and communicate action items and outcomes effectively.
Perform other general office administration tasks as assigned.

Benefits

7 paid holidays and 2 floating holidays each year.
2 weeks of vacation annually, with competitive seniority-based accruals.
2 weeks of personal and sick time to care for yourself and family members.
KPFF contributes 3% of base salary to the employee’s 401(k), regardless of employee contribution.
Paid Family Leave providing 60% of base salary during approved leave for up to 6 weeks in a rolling 12-month period.
40-hour work schedule, Monday through Friday.
Professional certification bonus and testing fee reimbursement opportunities.
Monthly cell phone stipend.
Monthly Way We Work stipend for remote work and transit expenses.
Medical insurance options, VSP Vision Insurance, and Delta Dental Insurance.
Semi-annual bonuses.
Opportunities for educational events, relationship building, and fun.
Overtime hours are paid at a time-and-a-half hourly rate.