Office Assistant

INTOWN SUITES•Sandy Springs, GA

11d•Hybrid

About The Position

The Office Assistant performs general clerical and administrative tasks supporting daily office operations. This role greets visitors; answers, routes, and responds to phone calls and emails; manages incoming and outgoing mail and deliveries; copies, scans, prints, and formats documents; and enters, updates, and verifies data in company systems and spreadsheets. The Office Assistant maintains supply areas, requests supplies and equipment repairs, sets up conference rooms, supports meeting logistics, and handles confidential information discreetly. The role is physically located in the Atlanta office and follows a hybrid model of three in-office days and two remote days, with the Office Assistant working in the office Tuesday through Thursday. Remote work outside Company Directed Guidelines is not permitted. The role requires a high school diploma, proficiency with Microsoft Office and Excel, and at least five years of experience in a similar role. The successful candidate is detail-oriented, customer-service-focused, organized, adaptable, and able to communicate effectively with employees at all levels. The work is performed in a typical office environment with moderate noise and includes extended computer and office-equipment use, as well as sitting and standing during eight-hour shifts.

Requirements

High school diploma required.
Proficient Microsoft Office and Excel skills required.
Minimum five years’ experience in a similar role.
Attention to detail in managing files, records, and documentation.
Familiarity with office equipment such as copiers and scanners.
Customer-service orientation and a friendly, helpful demeanor.
Strong listening, written, and verbal communication skills.
Ability to communicate effectively and comfortably with all levels of employees, both client-facing and internal.
Strong organizational and time-management skills; ability to work well as a team player in a dynamic, fast-paced environment.
Strong interpersonal, adaptability, flexibility, and problem-solving skills.
Willingness to support colleagues and contribute to a positive work atmosphere.
Ability to work independently and take initiative when needed.
Ability to sit or stand for eight-hour shifts and remain stationary for 50% of the time.
Ability to occasionally sit, climb or balance, stoop, and kneel.
Vision abilities including close, distance, color, peripheral, and depth perception, and ability to adjust focus.
Ability to use hands and fingers extensively for keyboarding, phone calls, calculator, copy machine, computer printer/scanner, and other office productivity machinery.
Ability to use a computer terminal with extensive eye contact with a video display terminal.

Nice To Haves

Office or clerical experience preferred.

Responsibilities

Perform general clerical and administrative tasks to support daily office operations.
Greet visitors and answer, route, and respond to phone calls and emails.
Sort, distribute, and prepare incoming and outgoing mail and deliveries.
Copy, scan, print, and format documents; scan physical documents using provided equipment and ensure digital copies are clear and accurate.
Enter, update, and verify data in company systems and spreadsheets.
Keep supply areas stocked, order supplies as necessary, and request equipment repairs as needed.
Set up conference rooms and support meeting logistics.
Handle confidential information with discretion.
Respond to emails in a timely manner.
Perform other duties assigned by the manager.