Office Assistant
Thornton Tomasetti•Boston, MA
•Onsite
About The Position
Thornton Tomasetti is hiring a part-time, in-office Office Assistant for its Boston office. The assistant will serve as a primary point of contact for clients and visitors, support technical engineering staff with project pursuits and administrative tasks, and help maintain smooth office operations and shared spaces. The role involves collaborating with internal departments and colleagues as well as clients, subconsultants, and vendors.
Requirements
- At least 2 years of experience in administration and team coordination.
- Ability to multitask, establish effective workflows for office operations, and proactively solve problems.
- Strong interpersonal skills and ability to work effectively and collaboratively with diverse internal and external parties in a matrix organizational structure.
- Proficiency in Microsoft Office Suite.
- Excellent organizational skills.
- Excellent written and verbal communication skills.
- Flexibility in managing deadlines and changing priorities.
Responsibilities
- Coordinate RFPs and proposals internally and with Marketing, including entering data in Microsoft Dynamics and tracking open and submitted proposals.
- Liaise with Marketing, Legal, Accounting, and the Talent Team.
- Follow up with clients on invoices and help collect outstanding payments.
- Assist technical staff with administrative tasks, including travel arrangements and expense processing.
- Coordinate deliveries and office visitors; greet guests; answer, screen, and forward incoming phone calls.
- Maintain the reception area, kitchen/Town Hall, breakout areas, and conference rooms.
- Stock office and kitchen supplies.
- Coordinate with building personnel and vendors regarding maintenance issues.
Benefits
- Medical, dental, vision, life, AD&D, disability, and other voluntary benefits, depending on employment status.
- Flexible Spending Accounts for medical and childcare expenses.
- Paid time off.
- Family leave for new parents.
- Volunteer time.
- Tuition reimbursement.
- Commuter transit benefits where available.
- 401(k) retirement savings with company matching on employee contributions and/or qualified student loan repayments.
- Fitness reimbursement.
- Wellness, diversity/inclusion, and employee resource programs and initiatives.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
