Office Assistant

Troon•Kalaheo, HI

12d•Onsite

About The Position

Kukuiolono Park and Golf Course in Kalaheo, Hawaii, is hiring a part-time Office Assistant. The position supports staff onboarding and human resources, administrative operations, payroll processing, and accounting functions at the facility. The Office Assistant coordinates with the General Manager, Proshop Manager, and Troon corporate, using tools including Excel and UKG (Ultimate Kronos Group). The role reports directly to the General Manager and collaborates with the GM and Proshop Manager on budgeting and compliance with Troon policies and procedures. The position manages employee lifecycle activities, payroll and benefits deductions, invoices and reconciliations, accounts payable and receivable, and financial reporting. It also supports budgeting, accounting-system integration, audit readiness, staff training and compliance, vendor documentation, office supplies and equipment purchases, and administrative communications. The role calls for someone able to coordinate administrative, payroll, and accounting functions accurately and confidentially in a fast-paced hospitality environment. Compensation is $20.00 per hour. The role is part-time. Benefits eligibility is subject to applicable plan terms and includes medical, dental, and vision coverage and a 401(k) with employer match for associates age 19 and older.

Requirements

Bachelor's degree in Human Resources, Accounting, Finance, or a related field, or more than two years of industry experience; preferred but not required.
Proven experience in HR management, payroll administration, and accounting within the hospitality industry.
Thorough understanding of local employment laws, payroll regulations, and accounting standards.
Strong analytical skills for interpreting and reporting financial data.
Excellent communication, leadership, and decision-making abilities.
Detail-oriented, with a focus on accuracy and confidentiality.
Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.
Ability to keep data and human resources issues confidential and liaise with corporate when incidents escalate.

Nice To Haves

Proficiency in Excel, UKG (Ultimate Kronos Group), and Troon corporate systems.

Responsibilities

Develop and execute HR strategies aligned with resort and Troon corporate guidelines.
Manage recruitment, onboarding, training, and benefits throughout the employee lifecycle.
Oversee employee relations, performance management, and adherence to policies.
Coordinate with Troon corporate to implement HR practices and standards.
Plan, schedule, and administer annual associate training and corporate-required training in conjunction with the General Manager.
Monitor UKG timesheets daily and oversee and process payroll twice monthly using UKG.
Ensure accurate payroll processing and benefit deductions.
Resolve payroll questions and discrepancies promptly and coordinate payroll changes with relevant departments.
Maintain invoices, on-site check reconciliation, and accounts payable and receivable; assist with budgeting when appropriate.
Send month-end and year-end financial reports to corporate by applicable deadlines and analyze financial data to support purchasing decisions.
Monitor department heads' spending against budgets for the period.
Follow accounting principles and collaborate with Troon corporate on financial audits.
Oversee integration of accounting systems with Troon corporate standards.
Process facility accounts payable and receivable weekly.
Manage office supplies and copier and computer purchases for the office.
Maintain vendor certificates of insurance (COIs) and W-9 forms, as well as lease and insurance documents.
Assist with email coordination for new associates and voice recordings for the facility's phone messaging.
Maintain confidentiality of employee data and HR matters and liaise with corporate when incidents escalate.