Office Assistant

Gem Mazda • Tallahassee, FL

8d • Onsite

About The Position

Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Office Staff. This position supports a variety of responsibilities including but not limited to titles, inventory, digital document storage, and other administrative functions while maintaining the ability to manage multiple priorities efficiently in a fast-paced environment.

Requirements

• Valid driver’s license
• Background check
• Steady work ethic, with a minimum of two consecutive years in a similar role
• Microsoft Word and Excel proficiency

Nice To Haves

• Dealership experience a plus
• Basic accounting knowledge and office experience preferred
• Proficiency with computer systems and data entry

Responsibilities

• Send out Lien Holder Payoffs to obtain title
• Handle title corrections
• Process Wholesale titles
• Contact 3rd party vendors/customers for missing titles
• Record all received titles in DMS and Logs
• Input OEM vehicle inventory and used vehicle purchases
• Submit OEM incentives
• Handle Vehicle Deal Paperwork
• Process product cancellations
• Handle trade vehicle payoffs
• Process trade titles
• Process wholesale titles
• Process Courtesy Loaner Vehicles
• Review all deals for signatures and forms
• Ensure all documents are scanned in document storage system
• Obtain missing documents and items from deals
• Filing
• Backup to tag work
• Run errands as needed
• Cross-train for backup with other office duties

Benefits

• CHP and BCBS Health Insurance (Employer Contribution)
• Guardian Dental and Vision Insurance
• Employer-paid Life Insurance
• Voluntary Life Insurance options
• Employee discounts on vehicle purchases
• Employee discounts on service and parts
• Paid training
• Paid holidays
• Paid vacation
• Paid personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed