Office Assistant

CHS•Newark, NJ

3d•Onsite

About The Position

CHS Inc. is seeking an Office Assistant to support its grain team in Newark, Illinois. The role focuses on data entry, customer service, and product management. The position is onsite Monday through Friday from 7 a.m. to 3 p.m., with occasional extended hours during peak seasons to meet business needs. The Office Assistant supports day-to-day office operations, customer and location communications, document and payment processing, truck freight coordination, and safety practices.

Requirements

At least 1 year of experience in Office and Facilities Services.
At least 1 year of experience in Administrative Support.
High school diploma or GED.
Proficiency in the Microsoft Office suite.
Strong verbal and written communication skills.
Basic math skills.
Ability to work extended hours during peak seasons to meet business needs.

Nice To Haves

Farming background or agriculture/fertilizer experience.
Familiarity with accounting software.

Responsibilities

Complete general administrative duties on time and with high quality.
Answer incoming phone calls, greet and assist visitors, and direct patrons to appropriate personnel.
Set up customer contracts, process invoices, transfer documents, and enter data accurately into various systems.
Collect direct payments, reconcile credit card receipts, and prepare deposits.
Coordinate truck freight schedules, weigh trucks, and document information.
Assemble and maintain files, keep information updated, and maintain complete electronic file documentation.
Order office supplies and maintain a clean office.
Schedule meetings, arrange facilities, logistics, and catering, and distribute meeting information.
Assist in preparing presentations, organizational charts, phone lists, and similar materials.
Communicate clearly with location managers, board members, and patrons.
Manage multiple projects and prioritize work to meet required timelines.
Maintain a full understanding of company products and services.
Handle sensitive material while maintaining confidentiality and integrity.
Maintain and promote a strong safety culture and follow safety policies, procedures, and regulations.
Identify and communicate workplace hazards and correct, or seek assistance in correcting, unsafe actions or conditions.
Perform other duties as needed or assigned.