Office Assistant
FlexLinen•El Monte, CA
About The Position
As an Office Assistant at FlexLinen, you will provide administrative support to ensure efficient office operations. The role is based at the front office receptionist area and includes greeting and assisting visiting customers, vendors, and guests while maintaining a professional company image. You will support team members and help maintain a productive, welcoming, and organized work environment.
Requirements
- Proven experience in an administrative or office support role.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Familiarity with invoicing and accounting software.
- Proficiency in Google Office Suite.
- Ability to multitask and prioritize effectively in a dynamic environment.
Nice To Haves
- Experience in the commercial laundry and/or industrial laundry industry.
- Familiarity with basic HR tasks.
- Previous experience using Google Suite, Gusto, HubSpot, and/or Zoho.
- A proactive approach to problem-solving and task management.
Responsibilities
- Greet and assist visiting customers, vendors, and guests at the front office.
- Organize sales order documents, enter customer orders, and prepare basic weekly or monthly reports.
- Create invoices and new customer accounts, and manage accounts receivable using company accounting and CRM software.
- Manage incoming calls and emails and direct them to appropriate team members.
- Organize and maintain office files for easy access to important documents.
- Update and maintain customer and sales records in the CRM.
- Assist with scheduling internal and external meetings.
- Prepare and distribute internal communications and announcements.
- Track office supplies and place orders as needed.
- Coordinate office activities, including team meetings, holiday events, employee training, and team-building activities.
- Help maintain a clean, organized, and welcoming office space.
- Collaborate with team members on special projects and initiatives as required.
- Support other administrative, HR, or accounting-related tasks as assigned by management.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid holidays
- Paid time off (PTO)
- Guaranteed hours
- On-the-job training
- Employee snack pantry
- Annual Christmas bonus
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
