Office Assistant

Srs Real Estate Partners • Tampa, FL

25d • Onsite

About The Position

SRS Real Estate Partners is seeking a highly organized, personable, and proactive Office Assistant to support daily operations at its Tampa office and create a welcoming, professional environment for brokers, employees, clients, and visitors. The role serves as the Florida administrative resource and combines office administration, hospitality, event coordination, and broker support. The successful candidate is dependable and service-oriented, takes ownership of responsibilities, anticipates needs, and can manage multiple priorities in a fast-paced, collaborative environment while delivering exceptional service.

Responsibilities include serving as the first point of contact for the office; providing administrative support to brokers and team members; maintaining office spaces and supplies; coordinating mail, deliveries, meetings, and conferencing; liaising with internal support teams and vendors; and helping with onboarding and offboarding logistics. The role also plans office and client events and provides brokers with logistical support, including travel arrangements and meeting preparation.

SRS Real Estate Partners is a commercial real estate firm providing services to retailers, landlords, developers, and investors. Headquartered in Dallas, the company has more than 25 offices across the United States. Its stated commitment to excellence is reinforced by its Guarantee of Value, and it measures success by achieving client objectives and earning client satisfaction and trust.

Requirements

• At least 2 years of administrative, office support, or event planning experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and as part of a team.
• Professional demeanor and strong customer service skills.

Nice To Haves

• Experience in commercial real estate or a professional services environment.
• Strong attention to detail and a problem-solving mindset.
• Ability to manage multiple projects and deadlines simultaneously.
• Creative thinking for event planning and execution.

Responsibilities

• Serve as the first point of contact for the Tampa office and welcome clients, visitors, and guests.
• Provide day-to-day administrative support to brokers and office team members.
• Maintain clean, organized, stocked, and welcoming reception areas, conference rooms, kitchens, and common spaces.
• Manage office supplies, kitchen essentials, snacks, and other operational needs.
• Coordinate incoming and outgoing mail, packages, deliveries, and shipments.
• Perform general administrative tasks, including scanning, filing, document organization, expense records, and correspondence.
• Coordinate conference room scheduling, meeting preparation, Zoom meetings, and virtual conferencing needs.
• Serve as the on-site liaison for Operations, IT, vendors, and other internal support teams.
• Assist with employee onboarding and offboarding logistics, including equipment coordination and office preparation.
• Plan and coordinate internal office events, employee celebrations, client gatherings, and special occasions.
• Manage event logistics, including reservations, catering, vendor communication, scheduling, setup, and execution.
• Coordinate employee birthdays, office celebrations, holiday activities, and team-building events.
• Organize client appreciation initiatives, holiday gifts, closing gifts, and other recognition efforts.
• Assist with seasonal office decorations and workplace culture initiatives.
• Maintain an organized calendar of upcoming office events and activities.
• Provide administrative and logistical support to brokers and team members as needed.
• Coordinate travel arrangements, hotel accommodations, conference registrations, and related logistics.
• Assist with meeting preparation, client hospitality, catering orders, and presentation needs.
• Communicate proactively with brokers and internal teams to complete requests accurately and efficiently.
• Assist with special projects and additional responsibilities as business needs evolve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed