Office Assistant

Santa Barbara USD•Goleta, CA

3d•Onsite

About The Position

The Office Assistant performs general clerical duties in support of an assigned school or department, including data entry, filing, and maintaining records and reports. The position is full-time, based at Dos Pueblos High School, and reports to an assigned supervisor. The schedule is 8 hours per day for 10 months per year. This is a classified, FLSA non-exempt position. The role uses computers and common office software to prepare documents, enter data, support reception and telephone operations, maintain records and files, distribute materials, handle mail, and assist with attendance-related activities or other projects. The position may also provide interpretation and translation as assigned and is eligible for Language Services premium pay. Work is performed indoors without exposure to weather. Physical demands include hearing and speaking to exchange information, reading documents, operating office equipment, extended sitting, bending, kneeling or stooping, and reaching overhead.

Requirements

High school graduation or an equivalent combination of education, training, and experience.
One year of clerical experience, or an equivalent combination of education, training, and experience.
Pass a written or performance examination.
Knowledge of contemporary office practices and equipment, including MS Office and Google Suite or similar mass-market software.
Knowledge of record-keeping and filing practices.
Ability to keyboard for data entry and document creation.
Ability to perform basic mathematical calculations accurately.
Ability to develop and maintain productive working relationships with school staff, students, parents or guardians, and District staff.
Ability to use appropriate telephone and email etiquette.
Ability to process a high volume of work accurately.
Ability to understand and follow verbal and written directions.
Ability to meet schedules and timelines.

Responsibilities

Type letters, memoranda, schedules, bulletins, certificates, lists, forms, and other documents from copy, drafts, notes, or verbal instructions; enter data.
Perform reception duties, answer telephones, take and relay messages, greet students, parents, and the public, provide routine information, and direct inquiries appropriately.
Duplicate and distribute records, reports, and other materials as directed.
Maintain logs, records, and files; sort, classify, and file materials in the required sequence.
Distribute documents, forms, and information to students, parents, staff, and the public as directed.
Operate contemporary office equipment.
Sort and distribute incoming U.S. and District mail.
Assist with attendance-related activities and other projects as requested.
Provide interpretation in meetings and for students, staff, parents, and others as assigned; translate notes, letters, and other materials as needed.
Maintain consistent and punctual attendance.
Perform related duties as assigned.