Office Assistant (Part-Time)

Greenlight Communities•Scottsdale, AZ

7d•$25 - $30

About The Position

Greenlight Communities, a real estate developer and general contractor focused on the Phoenix multifamily market, is hiring a proactive, flexible Office Assistant to support a 25-person team. The role helps multiple departments keep the office organized and operating efficiently in a fast-paced, collaborative environment. This is a part-time position working two nonconsecutive, somewhat flexible days per week, with an 8:00 a.m. start time. Flexibility to transition to full-time employment eventually is considered ideal.

Requirements

At least 1 year of experience in an office administration or assistant role.
Strong organizational skills, problem-solving ability, and excellent communication.
Ability to adapt, shift priorities as tasks emerge, and support different departments.
Proficiency in Microsoft Word, Excel, and Outlook, and experience with office management systems.
Ability to troubleshoot, take initiative, and represent the company professionally with vendors, subcontractors, and affiliates.
Respond to emails, calls, and texts within 24 hours and arrive on time for meetings and work.
Maintain confidentiality and high ethical standards.
Valid driver's license and clean driving record.

Nice To Haves

Flexibility to transition to full-time employment eventually.
Already holds notary certification.

Responsibilities

Open the office each morning and oversee maintenance of printers, phones, cleaning services, security, and equipment.
Keep the office organized and operating efficiently; troubleshoot issues and minimize downtime.
Assist the owner with personal tasks, including errands and scheduling appointments.
Provide administrative support to office staff, distribute mail, manage shipping, and order office supplies.
Review incoming mail, packages, and general inquiries; direct important items to the partners and screen phone calls.
Keep office and company supplies stocked, including snacks, drinks, branded apparel, and safety gear.
Maintain office organization, filing systems, and layouts.
Oversee equipment procurement and prepare closed projects for storage.
Provide notary services; Greenlight will cover certification if the employee is not already a notary.
Handle sensitive information professionally and confidentially.
Use a personal vehicle for lunch pickups, bank runs, and company errands; mileage is reimbursed.