Part Time Office Assistant

Sunset Home•Quincy, IL

4d•Onsite

About The Position

This position is responsible for assisting with day-to-day administrative duties. The role requires strong PC skills, including proficiency in word processing and spreadsheets, and knowledge of Microsoft Office software (Word, Excel, PowerPoint, Outlook, Internet, and Email). The ideal candidate must be able to communicate effectively in English, make independent decisions, remain calm in emergencies, and interact tactfully with personnel, residents, family members, visitors, and the general public. The role also involves managing administrative practices, minimizing waste, seeking new methods, following instructions, operating office equipment, and demonstrating patience, cheerfulness, and enthusiasm. The position requires the ability to cope with mental and emotional stress, sit, stand, bend, and move intermittently, and possess adequate sight and hearing. The individual must function independently, be flexible, maintain personal integrity, and work effectively with others. Good general health and emotional stability are necessary, along with the ability to lift, push, and move office equipment and supplies. The role involves interacting with residents, staff, and visitors, including those who may be ill, disabled, elderly, emotionally upset, or hostile.

Requirements

High school diploma.
PC skills including word processing and spreadsheets.
Knowledge of Microsoft Office software including Word, Excel, Power Point, Outlook, Internet and Email.
Clerical experience.
Ability to read, write, and speak the English language in an understandable manner.
Ability to make independent decisions.
Ability to remain calm during emergency situations.
Ability to deal tactfully with personnel, residents, family members, visitors, and the general public.
Knowledgeable of administrative practices, procedures, and guidelines.
Ability to minimize waste of supplies, misuse of equipment, etc.
Ability to seek out new methods and principles and be willing to incorporate them into existing practices.
Ability to follow written and oral instructions.
Ability to operate office equipment.
Patience, tact, cheerful disposition, and enthusiasm.
Willing to handle residents, staff, and visitors based on whatever maturity level they are currently functioning.
Ability to cope with the mental and emotional stress of the position.
Ability to sit, stand, bend and move intermittently throughout the workday.
Sight/hearing senses, or use of prosthetics that will enable these senses to function adequately.
Ability to function independently, have flexibility, personal integrity, and the ability to work effectively with other personnel.
Good general health and demonstrate emotional stability.
Ability to lift, push, and move office equipment, supplies, etc., throughout the workday.
Meet the general health requirements set forth by the policies of this facility, which include a physical examination.
Ability to relate to and work with ill, disabled, elderly, emotionally upset, and at times, hostile people within the facility, as well as on the phone.

Nice To Haves

Knowledge of medical terminology.

Responsibilities

Assist with day-to-day administrative duties.
Operate office equipment.
Minimize waste of supplies and misuse of equipment.
Interact tactfully with personnel, residents, family members, visitors, and the general public.
Make independent decisions when circumstances warrant.
Remain calm during emergency situations.
Seek out new methods and principles and incorporate them into existing practices.
Follow written and oral instructions.
Lift, push, and move office equipment, supplies, etc., throughout the workday.