Office Assistant (Part-Time)

Boston Globe Media•Boston, MA

4d•Onsite

About The Position

The Office Assistant helps keep Boston Globe Media Partners’ day-to-day office operations running smoothly and creates a welcoming, professional experience for employees, visitors, and vendors. Working with the Building Operations Manager and Office Manager, this role provides front-desk, facilities, mail, supply, scheduling, and general administrative support. Success requires a strong service orientation, attention to detail, flexibility, and the ability to manage multiple priorities with professionalism and integrity in an efficient manner. This is a part-time, in-person position scheduled Tuesday, Wednesday, and Thursday from 7:30 a.m. to 4:00 p.m. The role requires standing and walking for portions of the day, lifting packages weighing up to 30 pounds, and assisting with moving office items as needed. The office is in downtown Boston near Faneuil Hall and Quincy Market, with access to MBTA and commuter rail lines. Candidates should be based in the area or willing to move. The hourly rate is $25.00–$30.00; compensation will reflect the successful candidate’s skills, experience, and qualifications.

Requirements

High school diploma required.
Strong organizational skills and demonstrated ability to prioritize work and coordinate multiple tasks at one time.
Professional, service-oriented demeanor and the ability to remain calm under pressure.
Strong attention to detail, accuracy, and ownership of assigned work.
Flexibility and ability to adapt to different people, priorities, and assignments.
Strong interpersonal, written communication, and time-management skills.
Ability to work independently while collaborating effectively with colleagues across departments.
Working knowledge of Google Workspace, including Gmail and Google Calendar; Microsoft Office, including Excel, Word, and PowerPoint; and Adobe Acrobat.
Willingness to adapt, an audience-focused approach, a curious mindset, and a commitment to creating an inclusive work environment.
Ability to stand and walk for portions of the day, lift packages weighing up to 30 pounds, and assist with moving office items as needed.

Nice To Haves

Bachelor’s degree preferred.
At least two years of relevant administrative, reception, or customer service experience preferred.

Responsibilities

Staff reception and provide a welcoming, professional first point of contact for employees, visitors, vendors, and delivery personnel.
Perform reception-desk administrative tasks, including answering phones and displaying the daily newspapers.
Register external guests and coordinate access through the main lobby, parking garage, and freight elevator using Proxyclick.
Accept, sort, and distribute incoming mail and deliveries, and process outgoing USPS, FedEx, and UPS shipments.
Track and restock supply rooms, copy rooms, kitchens, and other shared office areas.
Assist with ordering office and kitchen supplies and maintaining organized stock areas.
Place and follow up on service requests using Prism.
Assist with booking conference rooms and coordinating space for staff meetings, internal events, and other office needs.
Follow workplace safety and security procedures and promptly escalate facility or access issues.
Assist with moving office items as needed.