Office Assistant - Yellowstone National Park
About The Position
The Office Assistant supports the Food and Beverage Operation in Yellowstone National Park. The role is responsible for maintaining payroll and staffing records, reconciling timekeeping and schedule data, tracking labor and sales information, and communicating with Food and Beverage management. It requires strong attention to detail, organization, time management, and the ability to handle high-volume reports and deadlines. This is a seasonal position running from early April through early November. The typical schedule is 40 hours over five days per week and may include weekends, evenings, and holidays. Employee housing and on-site meals are available at low cost. The position pays $16.75–$17.25 per hour.
Requirements
- Exceptional attention to detail.
- Experience using common office equipment, such as a calculator and telephone.
- Basic proficiency with Microsoft Office Suite and Outlook.
- Ability to communicate clearly and effectively with team members.
- Ability to analyze and accurately reconcile high-volume reports.
- Ability to prioritize and manage competing demands and deadlines.
- Ability to learn and apply new information quickly and effectively.
- Ability to stand, sit, and walk for variable or extended periods; lift and carry up to 25 pounds; and bend, stretch, and reach for extended periods.
Nice To Haves
- Experience with the Dayforce timekeeping and scheduling system.
- Advanced Microsoft Excel knowledge.
- General knowledge of Food and Beverage operations.
Responsibilities
- Monitor and complete daily payroll processes for all Food and Beverage Department employees at the location.
- Calculate daily labor costs; authorize and update daily time records; track overtime and training hours; and submit balanced daily and weekly payroll figures by specified deadlines.
- Audit daily schedules and reconcile timesheet records for Food and Beverage employees, working with managers to correct Dayforce time entries as needed.
- Maintain accurate daily labor-hour records in the Payroll Tracking Spreadsheet for Operations Management review.
- Calculate and enter reported tips and gratuities in Dayforce daily.
- Perform daily and weekly schedule and payroll audits, identifying and reconciling discrepancies in tips, labor hours, and scheduled hours.
- Communicate unusual time occurrences to Food and Beverage managers and the Food and Beverage Support Office.
- Maintain an up-to-date employee staffing list, record job transfers and changes promptly, and communicate staffing changes to managers.
- Record sales data accurately to track payroll-to-sales data daily.
- Perform general office duties, including professional telephone etiquette, file maintenance, and mail sorting.
- Communicate effectively with Food and Beverage employees and maintain a positive demeanor.
- Protect confidential information and follow computer security guidance, including securing confidential physical files.
- Follow and demonstrate company and departmental policies, safety standards, and sustainability initiatives.
- Perform other duties as assigned or directed by management.
Benefits
- Employee housing in a dormitory-style setting and on-site cafeteria-style meals provided at low cost.
- Free on-site laundry facility, limited-bandwidth Wi-Fi, and included utilities.
- Free Yellowstone and Grand Teton National Park pass.
- Employee Recreation Program, including recreation centers, athletics, gear rentals, seminars, van trips, and hiking.
- Access to discounted services at Yellowstone Medical Clinics operated by STGi.
- Retail, lodging, and travel discounts.
- $350 referral bonus program.
- Competitive benefit programs and services for eligible employees.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
