Office Assistant

The University of Utah • Salt Lake, UT

3d • Onsite

About The Position

The Office of Equal Opportunity and Affirmative Action (OEO/AA) is responsible for overseeing the University’s compliance with University Policy and various state and federal regulations related to discrimination and sexual misconduct. The OEO/AA is a resource for students, staff, faculty and other University community members who wish to report and address issues of discrimination and/or sexual misconduct. Responses to these complaints may include such action as connecting parties with supportive resources across campus, addressing complaints through informal resolution options, conducting formal investigations to determine whether or not conduct has occurred which would violate the discrimination or sexual misconduct policies, and conducting outreach and training education related to discrimination and sexual misconduct policies and prevention. The Office Assistant will provide clerical support to intake and general office functions involving reports of discrimination and sexual harassment. The primary responsibility for this position is to work with the Intake Coordinator, Hearing Coordinator, and Program Assistant to process reports of alleged sexual misconduct and discrimination under Title IX and other non-discrimination laws, as defined by University policies. The position may also provide clerical support to Equal Opportunity Consultants, the Associate Directors, and Director. Duties include scheduling meetings and interviews; providing information about university policy; and providing referrals and resources to individuals affected by sexual misconduct and other forms of discrimination. Duties may also include assisting with developing and updating publications and the OEO/AA webpage. This position will provide those interested in the field of discrimination, sexual misconduct and Title IX in higher education with a practical experience. The duties may include meeting with students, staff, and faculty, appropriate record keeping, and working with a variety of partner offices around campus to ensure that appropriate actions are taken in response to reports of discrimination and sexual misconduct. The duties will also include ensuring that those impacted by potential discrimination and/or sexual misconduct are provided with outreach and information related to their options to address the issue and campus support resources.

Requirements

• High school diploma or equivalency required.
• One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Responsibilities

• Become familiar with University nondiscrimination policies and associated laws
• Assist and maintain accurate records through i-sight, the OEO/AA case management database
• Provide clerical support for OEO/AA including answering phones, receiving visitors to the office, and other clerical duties
• May help presenteducation and awareness information at university events.
• Attend OEO/AA staff meetings and other meetings with OEO/AA partner offices
• Serve as a resource to students, staff, faculty, and community members seeking information related to the University’s discrimination and sexual misconduct policies
• Work and collaborate with campus partners, such as Center for Student Wellness, Office of the Dean of Students, Department of Public Safety, Human Resources, Housing and Residential Education, etc.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED