Business Office Assistant / Receptionist

Rockwell Care • Yucca Valley, CA

28d • Onsite

About The Position

An Office Assistant / Receptionist is responsible for providing administrative support and serving as the first point of contact for visitors, clients, and callers. This role helps ensure smooth daily office operations through excellent customer service, organization, and communication skills.

Requirements

• High school diploma or equivalent (Associate degree preferred).
• Previous experience in reception, customer service, or administrative support is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional appearance and customer-focused attitude.
• Ability to work independently and as part of a team.

Nice To Haves

• Customer service
• Telephone etiquette
• Time management
• Attention to detail
• Data entry
• Filing and record keeping
• Problem-solving
• Professional communication

Responsibilities

• Greet and assist visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference room bookings.
• Maintain office files, records, and databases.
• Perform data entry and prepare documents, reports, and correspondence.
• Order and maintain office supplies and equipment.
• Assist with photocopying, scanning, filing, and other clerical duties.
• Support management and staff with administrative tasks as needed.
• Maintain a clean and organized reception and office area.
• Handle basic customer inquiries and provide information when appropriate.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree