Office Assistant II- Juvenile Court

Clark County, Washington•Castro Valley, CA

5d•$23 - $30•Onsite

About The Position

Join Our Team and Make a Difference: Office Assistant II at Clark County Juvenile Court Are you looking for more than just a job? Do you want a career where you can contribute to your community and find a true sense of purpose? At Clark County Juvenile Court, we believe in the power of our team to shape the future. As a division of the Clark County Superior Court, we operate under the guiding principle that Diversity enriches everyone. We are dedicated to creating a safe, inclusive, and equitable environment for both our staff and the community we serve. If you share these values and are ready to make a tangible difference in the lives of young people and families, we encourage you to apply. Your Opportunity to Serve: As an Office Assistant II in our Juvenile Court, you will play a vital role in our mission to put our energy and resources into the future by focusing on what needs to be healed, repaid, and learned. You will be more than just an administrative professional; you will be a linchpin in our daily operations, directly supporting the administration of justice and providing essential services to the Clark County community.

Requirements

High school graduate or GED.
Two years of clerical or reception experience that includes: Limited task supervision, A range of office support functions, Supply ordering, Detailed data entry, Customer service, Experience in or support of Accounts Payable
General office procedures and policies.
Business English (grammar, spelling, punctuation).
Filing and record-keeping procedures.
Applicable laws and county codes relevant to the department.
Bookkeeping methods and practices relevant to the position.
Accounts payable processes.
General business processes.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Maintain exceptional attendance and punctuality to ensure reliable support for court operations and the due process of all parties
Effectively work with persons from all levels in the organization and diverse backgrounds, including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation, gender identity or gender expression.
Establish and maintain cooperative and effective working relationships within a team environment
Master unit processes and procedures
Operate standard office equipment, computer software applications, telephones, fax machines, and copy machines
Ability to create documents, reports, spreadsheets, and correspondence from a rough draft or oral instruction
Ability to interpret detailed written procedures
Effectively research and solve problems
Apply sound judgment in making decisions in accordance with established policies, procedures, and regulations
Interact professionally with the public
Diffuse difficult or highly charged situations
Follow oral and written instructions
Communicate ideas effectively, both orally and in writing.
Carries out other duties as assigned, with the understanding that all work contributes to the effective operation and mission of Juvenile Court.
Online application, resume, and cover letter describing experience as related to the position. Each item must be submitted.
Candidates deemed most qualified will be invited to participate in the remainder of the selection process.
Top candidates may be asked to complete skill assessments such as Word, Excel, or other job-related applications.
The interview will be job-related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates should be prepared for a panel interview format, and interviews may be held in person or via video conferencing.
Reference checks will be conducted for the final candidates and may include verification of education.
A Clark County background check will be conducted.

Nice To Haves

It is preferred that you include a cover letter detailing your experience and your commitment to quality customer service.

Responsibilities

Full-time reception coverage
Assist the public by phone and in person
Direct visitors
Create and maintain documents and forms
Work with detailed data
Monitor and order inventory of goods and supplies
Troubleshoot customer service or clerical issues
Provide accounts payable support
Organize and maintain files and records
Distribute mail
Schedule conference rooms
Process detailed clerical assignments and internal requests
Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.
Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.
Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered.
Provides information and explains departmental procedures in response to questions raised by the public served.
Issues documents such as licenses, permits, registrations and receipts.
Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction.
May use standard electronic typewriter for completion of forms.
Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.
Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.
Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.
Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed.
Produces complex reports from data.
Assures that record disposition schedules are adhered to and that files are kept orderly and current.
Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.
Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.
Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.
Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.
Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.
Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.
Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources.
Assists in the compliance and evaluation of such data to meet defined objectives.
Orders, maintains and distributes stocks, supplies and inventories.
Conducts related price surveys when required.
Coordinates and organizes meetings, activities and functions.
Sets up rooms and equipment when required.
May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.
Assists in developing general office procedures and processes.
Performs related duties as required.