Juvenile Court Specialist

Franklin County•Franklin County Courthouse Campus - Pasco WA, WA

2d•Onsite

About The Position

This position is responsible for office coordination, administrative and complex technical legal operations. Responsibilities include prioritizing, assigning, and overseeing the work of assigned staff, implementing procedural changes, and assuring efficient workflow.

Requirements

Thorough knowledge of court procedures, legal processes, the criminal justice system, secretarial and office practices.
Comprehensive understanding of Grant writing and administration processes.
Thorough knowledge of legal terminology, forms, and documents.
Knowledge of office practices, procedures, and equipment.
Specific knowledge of department functions, procedures, and related legal regulations and requirements.
Knowledge of basic math.
Skill in operating standard office equipment and computer programs.
Excellent oral communication skills to explain detailed and technical policies and procedures and to deal with other employees, law enforcement agencies, attorneys, and the public using courtesy, tact, and good judgment.
Ability to maintain the security and confidentiality of records and information.
Ability to read, understand, apply, and explain complex County/department policies and procedures.
Ability to work independently, organizing work with minimal supervision.
Ability to establish and maintain complex manual and computerized filing and recordkeeping systems.
Ability to work quickly, accurately, and thoroughly while paying close attention to detail and meeting deadlines.
Ability to interpret and prepare accurate legal documents, forms, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation.
Ability to type at the level required for the specific position.
Knowledge of basic math, including the ability to add, subtract, multiply and divide accurately.
Ability to prioritize workloads and coordinate clerical and office elements of unit operations, assuring timely and efficient completion of work assignments.
Ability to establish and maintain complex, specialized manual and computerized filing and recordkeeping systems and prepare narrative reports based thereon.
Ability to work quickly, accurately, and thoroughly with close attention to detail to meet deadlines.
High School diploma or GED
Three years of progressively responsible clerical experience, including two years of legal office or court experience.
In lieu of the listed qualifications, we will consider any combination of education and experience which provides the candidate with desired knowledge, skills, and ability to perform the job.

Nice To Haves

Notary License preferred.
Having a notary public license is helpful.

Responsibilities

Independently supervises the daily operations of a specific program or court support function; develops office forms and clerical procedures and performs administrative tasks involving personnel, daily operations, and bookkeeping.
Schedules and maintains calendar for hearings, trials, interviews, DNA, meetings, and appointments.
Responsibility for oversight and administration of grants.
Greets and assists the public, staff, and other agencies by phone or in-person by providing detailed and/ or technical information as authorized; refers inquiries and visitors to appropriate department or individual when necessary.
Attends court as necessary to assist and/ or provide support to the bench, clerks, attorneys, and probation counselors.
Prepares, maintains and updates detailed files, records, dockets, and logs on computerized and manual recordkeeping systems; verifies data, then enters and edits reports or information; searches files and records for readily identifiable information as directed; monitors inactive files, updates records and destroys as authorized.
Coordinates functions of the unit during the Court Administrator’s absence.
Oversees the setting and corresponding notification to appropriate parties of court trial calendar for trials, hearings, motions, or arguments, assuring compliance with Washington State Codes and statutory requirements for due process and timely hearings; assures timely preparation of daily court files and verifies that Judges receive correct Court papers for hearings, trials, etc.
Independently prepares, composes, and/or processes a variety of detailed legal documents and correspondence from brief instructions or notes using Microsoft Office products; verifies, edits and formats documents and correspondence.
Analyzes incoming court orders, legal documents, and requests for action; determines appropriate action and processes; accordingly.
Assures that all court action, diversion, and case assignment data is entered into computer system in a timely and accurate manner.
Oversees and/ or participates in the development and tracking of case files from filing to clearing; assures accurate, detailed, and complete case files and records, inclusion of all pertinent information from sources and compliance with Court records regulations.
Collects, selects, classifies, and compiles data from varied sources and makes summary reports. May involve complex statistical calculations and tabulations in accordance with established formulas and equations, or analysis and interpretation of data.
Initiates completion of regularly recurring reports; maintains accumulative, statistical records, making periodic audits as necessary; maintains follow up system on reports and other forms requiring action on a periodic basis, assuring timely action and/ or review.
Responds to, or oversees response to, inquiries and complaints regarding services provided; assures that appropriate information is provided, and problems are resolved.
Participates in planning and organizing legal and court procedures.
Remains current on legislation, legal requirements, and ordinances affecting unit operations and advises subordinates of any applicable changes in procedures to reflect revised legal requirements.
Enters, updates, and/ or deletes data on Local and State computerized records as appropriate to provide and maintain accurate files, records, and logs.
Performs other duties as assigned.