Court Operations Associate (Juvenile Court Clerk)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
- Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting.
- Experience using a computer and a variety of software programs to access and input information and complete various tasks, including coordinating schedules and maintaining calendars.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
- Experience handling cash or credit card transactions and generating receipts.
- Ability to start the process of CJIS clearance within the first week of hire.
Nice To Haves
- Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Responsibilities
- Process and docket juvenile judgments and orders.
- Enter documents into the case register.
- Update the docket and court calendars.
- Schedule hearings and trials.
- Monitor pending cases.
- Provide information from court records as requested.
- Compose correspondence.
- Route orders and judgments for the judge’s signature.
- Interact with judges, court staff, attorneys, parties to cases, and the public.
- Provide customer service by answering questions, preparing copies of audio CDs and paper court records, and processing payments.
- Provide backup coverage in the courtroom.
- Create audio recordings of court proceedings.
- Maintain a typed journal of events.
- Perform real-time data entry.
- Swear in witnesses.
- Mark and process exhibits.
- Accept and file documents.
- Process orders and judgments.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- 10 paid holidays.
- 2 floating holidays.
- 3 personal business days.
- Separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances.
- Flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potential for a 5% annual increase.
- Eligible for the Public Service Loan Forgiveness program.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
