Court Operations Associate (Judicial Support Clerk)

State of Oregon • Grants Pass, OR

2d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience performing a variety of clerical or administrative support tasks, with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks, including scheduling meetings and updating calendars.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience reviewing documents for accuracy and completeness.
• Experience with public speaking and addressing groups of various sizes.
• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

Responsibilities

• Perform data entry, prepare and close case files.
• Review court case files for scheduled proceedings.
• Prepare forms and verify information in the case management system.
• Process criminal felony, criminal misdemeanor, domestic relations, juvenile, probate, traffic and accounting, and civil case types.
• Review documents for signatures, accuracy, and completeness.
• Provide customer service to court staff, agencies, and the public.
• Route calls and visitors as needed.
• Prepare the courtroom for daily proceedings by completing audio checks of the electronic recording equipment and ensuring that forms and supplies are fully stocked.
• Create an audio recording of the proceedings when court is in session.
• Announce the names of jurors during selection.
• Swear in witnesses.
• Process exhibits.
• Perform real-time data entry and process judgments, orders, warrants, appeal notices, and plea petitions.
• Remain alert and observant during court sessions, respond to concerns, and secure the courtroom at the end of each session.
• Process filings from the Court of Appeals and Bankruptcy Court.
• Assist with training.
• Provide coverage for the judicial assistants as needed.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Potential for a 5% annual increase.
• Eligible for Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED