Court Operations Associate (Juvenile Court Clerk)

State of Oregon • Medford, OR

2d • Onsite

About The Position

The Jackson County Circuit Court in Medford, Oregon, is hiring a Juvenile Court Clerk (Court Operations Associate). In this role, you will process and docket juvenile judgments and orders, enter documents into the case register, update the docket and court calendars, and schedule hearings and trials. You will monitor pending cases and provide information from court records as requested. You will also compose correspondence and route orders and judgments for the judge’s signature. You will interact with judges, court staff, attorneys, parties to cases, and the public. You will provide customer service by answering questions, preparing copies of audio CDs and paper court records, and processing payments. The support you provide will be in person, over the phone, and in writing. Additionally, you will provide backup coverage in the courtroom. This work typically includes creating audio recordings of court proceedings, maintaining a typed journal of events, performing real-time data entry, swearing in witnesses, marking and processing exhibits, accepting and filing documents, and processing orders and judgments. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
• Experience performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced business or professional setting
• Experience using a computer and a variety of software programs to access and input information and complete various tasks, including coordinating schedules and maintaining calendars
• Experience providing customer service to a variety of individuals in challenging circumstances
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation
• Experience handling cash or credit card transactions and generating receipts
• Ability to start the process of CJIS clearance within the first week of hire

Nice To Haves

• Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job

Responsibilities

• Process and docket juvenile judgments and orders
• Enter documents into the case register
• Update the docket and court calendars
• Schedule hearings and trials
• Monitor pending cases
• Provide information from court records as requested
• Compose correspondence
• Route orders and judgments for the judge’s signature
• Interact with judges, court staff, attorneys, parties to cases, and the public
• Provide customer service by answering questions
• Prepare copies of audio CDs and paper court records
• Process payments
• Provide backup coverage in the courtroom
• Create audio recordings of court proceedings
• Maintain a typed journal of events
• Perform real-time data entry
• Swear in witnesses
• Mark and process exhibits
• Accept and file documents
• Process orders and judgments

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage
• 10 paid holidays
• 2 floating holidays
• 3 personal business days
• Separate sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances
• Flexible spending plans
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
• Potential for a 5% annual increase

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED