Judicial Support Specialist - Suffolk Juvenile Court

Massachusetts Trial Court•Boston, MA

2d•Onsite

About The Position

Provides confidential, legal, and administrative services for one or more assigned judges including document preparation and distribution, docketing, proofreading, and editing judicial decisions, assisting with judicial communications, court procedures, administrative procedures, file management, and providing and coordinating technical support. Case processing may be done using an electronic filing and/or case management system. This position works under the direction of the First Justice, assigned judges, or designee.

Requirements

High School diploma or G.E.D. equivalency
Two (2) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge of modern office equipment and technology, including computers and applicable software, including Microsoft Office.
Skill in organization and time management.
Skill in attention to detail.
Skill in court user support.
Skill in proofreading.
Ability to learn departmental and court policies and procedures.
Ability to establish effective working relationships with others.
Ability to prepare clear and accurate reports.
Ability to maintain appropriate records.
Ability to maintain a variety of sensitive and highly confidential information.
Ability to communicate effectively, both orally and in writing.
Ability to work independently and follow oral and written instructions.
Ability to prepare and organize documents for meetings.
Ability to multi-task and prioritize work assignments.
Ability to travel to satellite court locations

Nice To Haves

Organizational skills and attention to detail is required.

Responsibilities

Performs confidential, legal, and administrative services, word processing, and administrative support to assigned judges.
Provides technical assistance to Judges and other personnel in the Administrative Office and Judges Lobby. May provide technical assistance to other court departments in their court locations.
Collaborates with judges, clerks, court security, all other court personnel, and the public.
Screens visitors and telephone calls, greets meeting attendees, responds to inquiries, takes messages, and directs/refers the public to appropriate locations in the courthouse.
Types memos, legal documents, decisions, orders, directives, memoranda of law, findings, and opinions for Justices; and maintains records.
Drafts, edits, and maintains administrative reports, judicial correspondence, and records.
Assists with inventory of office supplies, including consumables, furniture, and equipment. Ensures adequate materials and supplies are available. May maintain local judicial lobby libraries, personal records, and legal files.
May serve as a liaison between the building owner and the court regarding building maintenance issues and remedies.
May prepare reimbursements and facilitates timekeeping and Human Resources processes in the Judicial Lobby.
May manage judicial calendar, building calendar, and assist with scheduling of judicial coverage.
Collaborates with clerk’s office as needed.
Performs other duties as required.