Judicial Support Specialist I - Essex Probate & Family Court

Massachusetts Trial Court

3d•Hybrid

About The Position

The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner. The Probate and Family Court Department has jurisdiction over family-related matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. In addition to equity jurisdiction, the Probate and Family Court also has jurisdiction over wills, estates, trusts, guardianships, conservatorships, and changes of name. This position provides confidential, legal, and administrative services for one or more assigned judges including document preparation and distribution, docketing, proofreading, and editing judicial decisions, assisting with judicial communications, court procedures, administrative procedures, file management, and providing and coordinating technical support. Case processing may be done using an electronic filing and/or case management system.

Requirements

High School diploma or G.E.D. equivalency
Two (2) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Modern office equipment and technology, including computers and applicable software, including Microsoft Office.
Organization and time management.
Attention to detail.
Court user support.
Proofreading.
Learn departmental and court policies and procedures.
Establish effective working relationships with others.
Prepare clear and accurate reports.
Maintain appropriate records.
Maintains a variety of sensitive and highly confidential information.
Communicate effectively, both orally and in writing.
Work independently and follow oral and written instructions.
Prepare and organize documents for meetings.
Multi-task and prioritize work assignments.
Travel to satellite court locations

Responsibilities

Performs confidential, legal, and administrative services, word processing, and administrative support to assigned judges.
Provides technical assistance to Judges and other personnel in the Administrative Office and Judges Lobby. May provide technical assistance to other court departments in their court locations.
Collaborates with judges, clerks, court security, all other court personnel, and the public.
Screens visitors and telephone calls, greets meeting attendees, responds to inquiries, takes messages, and directs/refers the public to appropriate locations in the courthouse.
Types memos, legal documents, decisions, orders, directives, memoranda of law, findings, and opinions for Justices; and maintains records.
Drafts, edits, and maintains administrative reports, judicial correspondence, and records.
Assists with inventory of office supplies, including consumables, furniture, and equipment. Ensures adequate materials and supplies are available. May maintain local judicial lobby libraries, personal records, and legal files.
May serve as a liaison between the building owner and the court regarding building maintenance issues and remedies.
May prepare reimbursements and facilitates timekeeping and Human Resources processes in the Judicial Lobby.
May manage judicial calendar, building calendar, and assist with scheduling of judicial coverage.
Collaborates with clerk’s office as needed.
Performs other duties as required.