Deputy Clerk II - Juvenile Court

COWETA COUNTY COMMISSIONERS•Newnan, GA

16h•Onsite

About The Position

Performs intermediate skilled administrative support work assisting with the processing legal documents, issuing service of process, indexing records and documents, managing financial accounts, maintaining records and files, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Clerk of Court or Chief Clerk.

Requirements

General knowledge of the office methods, procedures and practices of a Court
General knowledge of laws contained within the Official Code of Georgia
Thorough knowledge of applicable court policies and procedures
Thorough knowledge of business English, spelling and arithmetic
Ability to operate standard office equipment
Thorough knowledge of office programs and policies
Ability to understand and follow oral and written instructions
Ability to establish and maintain effective working relationships with court officials, law enforcement officials, attorneys, surveyors, realtors, title examiners, associates and the general public
Obtain Georgia Crime Information Center Terminal Operator certification within six months.
Possession of Notary Public upon hire.
Favorable background history as determined by review of local, State and Federal records.

Nice To Haves

Moderate experience in general office assistance preferably in a legal office or court system
May require specific certifications dependent on court assignment

Responsibilities

Greets visitors, citizens and customers; answers telephone; responds to general inquiries related to Court matters or forwards callers/visitors to the appropriate party for disposition
Processes delinquency case documentation, including petitions, summonses, motions, complaints, and related filings
Enters, scans, uploads, and maintains case information in JCATS
Manages and maintains all dependency case files
Reviews, files, and scans court orders and distributes orders to appropriate parties in a timely manner
Ensures court calendars are accurate and distributed to the appropriate parties
Enters and maintains all data related to traffic cases
Submits traffic case information to the Department of Driver Services (DDS), GCEPS, and TIPS
Serves as Retention Clerk by maintaining records eligible for destruction or transfer to the Records Center in accordance with retention policies
Prepares fact sheets for all delinquency and dependency cases
Assigns delinquency cases to attorneys and provides all necessary supporting documentation
Schedules review hearings for delinquency cases
Ensures continued cases receive updated court dates and that all required paperwork is properly served
Accepts supervision, traffic, and restitution payments applying those payments to the correct case
Schedules Rule Nisi cases involving unpaid supervision fees
Cross trains to assist with dependency case processing and related duties
Encourages and promotes a culture of excellent service.