Office Assistant & Driver

New York City Housing Development Corporation • New York, NY

4d • $60,000 - $70,000 • Onsite

About The Position

The Office Assistant & Driver supports facility operations and the company fleet at the New York City Housing Development Corporation. Reporting to the Chief of Office & Facilities Management, the role supports facility maintenance, cleaning, internal office moves, mailroom operations, and other projects. It also provides as-needed driving support and helps maintain company vehicles.

Requirements

• High school diploma or equivalent.
• At least 3 years of experience in an office setting working with a team.
• Valid driver’s license.
• Ability to effectively use and maintain office and cleaning equipment.
• Experience in cleaning.
• Excellent verbal and written communication skills.
• Time management skills and ability to multitask.
• Ability to lift up to 25 pounds and climb a ladder.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Copilot.
• Organizational skills and ability to multitask.
• Problem-solving skills.

Nice To Haves

• A cover letter submitted with the resume is strongly preferred.

Responsibilities

• Drive company vehicles as needed, including to and from events.
• Assist with scheduling and performing routine vehicle maintenance, including car washes, oil changes, repairs, and inspections.
• Partner with team members to complete routine daily office operations.
• Perform facility maintenance tasks, including restocking and cleaning pantries, appliances, spills, workstations, and offices.
• Assist with food deliveries, event setup, post-event cleaning, and trash removal.
• Assist with cleaning for internal office moves and setting up workspaces for new hires.
• Help maintain a clean office environment and contribute to quality and productivity.
• Maintain shredders, including emptying shredded waste and cleaning the equipment as needed.
• Assist with mailroom tasks, including organizing and sorting incoming mail and packages and forwarding misdirected mail.
• Help handle outgoing mail and packages and arrange deliveries and collections with FedEx and other carriers.
• Ensure prompt interoffice delivery of items and deliver urgent or priority items across company departments.
• Keep the mailroom clean and organized.
• Perform receptionist duties when needed, including answering phone calls and assisting tenant applicants with inquiries.
• Anticipate executives’ needs and work independently to make administrative decisions and request information on their behalf.
• Complete other duties as assigned.

Benefits

• Health benefits at a reasonable cost.
• Dental and vision benefits at no cost.
• Retirement savings plan with a generous match and a pension plan.
• Paid holidays, vacation, sick time, and parental leave.
• Professional development opportunities.
• Public Service Loan Forgiveness for eligible employees.
• Wellness reimbursement.
• Back-up caregiver benefit.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED