Office Assistant 3 (Permanent classified paid hourly)

CCS Spokane • Spokane, WA

6d • Remote

About The Position

Under the direction of the Executive Director of Institutional Effectiveness, Research & Planning, the Office Assistant supports institutional effectiveness, research, planning, accreditation, assessment, and related organizational initiatives. This position assists with projects, maintaining records and documentation, preparing reports and presentations, and supporting operational activities as assigned. This position is fully remote. Work assignments vary based on departmental priorities and may involve collaboration with personnel across Spokane Colleges. This is a permanent classified paid hourly position.

Requirements

• Knowledge of basic administrative procedures and/or office practices.
• Ability to prepare coherent and meaningful reports; write clearly and effectively with attention to details.
• Experience using Microsoft Office applications, including Excel and Word, as well as databases and electronic records management systems.
• Excellent written, verbal and interpersonal communication skills.
• Ability to assemble and edit documents in Adobe Acrobat.
• Ability to multi-task while paying attention to details and meeting strict deadlines.
• Ability to take initiative.
• Ability to work independently in the absence of the supervisor.
• Must be able to successfully work in and promote a multicultural work and education environment.
• Prior to a new hire, a background check including criminal record history will be conducted.
• Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
• Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States.

Nice To Haves

• Certificate or degree in Office Administration or a related field.
• One year of clerical or office experience.
• Experience assembling and editing documents using Adobe Acrobat.
• Experience working in a higher education setting.

Responsibilities

• Provide project-based administrative and clerical support for institutional effectiveness, research, planning, accreditation, and assessment activities.
• Prepare, format, and edit reports, presentations, meeting materials, and other documents.
• Maintain electronic and physical files, records, project documentation, and departmental reference materials.
• Support data collection activities by organizing information, entering data, verifying records, and preparing materials for analysis and reporting.
• Support the preparation and maintenance of compliance, accreditation, planning, and assessment documentation.
• Participate in training and professional development activities related to assigned duties.
• Maintain confidentiality of sensitive institutional, employee, student, and research-related information.
• Assist with surveys, assessments, accreditation activities, and other projects as assigned.
• Model professional decorum and mutual respect in all personal interactions.
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned.

Benefits

• Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed