Hourly - RMT-Administrative Assistant Office (Hourly)

MISSOURI DEPARTMENT OF CONSERVATION • Licking, MO

1d • $17 - $21 • Onsite

About The Position

Provide clerical support to an assigned department. Provide all tasks given by supervisors.

Requirements

• Excellent customer service and communication skills.
• Demonstrate regular and predictable attendance.
• Time management and organizational skills.
• Attention to detail.
• Computer usage and ability to use office equipment, such as copier, multi-line phone system, fax machine, scanner machine and ten key.
• Learn and use the Nursery hardware and software and enter seedling orders into system.
• Utilize software programs such as Word, Excel, Access, Raptor (MDC Financial System), Outlook, etc.
• High school diploma or GED/HiSET required.
• Three (3) years of administrative experience and general office support work.
• Experience with Microsoft applications, including Word, Excel, and Access.
• Must maintain a valid, current driver's license.
• Regular attendance is a necessary and essential function.
• Constantly operate a computer and other office productivity machinery.
• Concentrated attention is required at all times.
• Frequently communicate and exchange accurate information.
• Clarity of vision at 20 inches or less.
• Remain in a stationary position 70% or more of the time.
• Regularly lift up to 5 pounds, correctly lift up to 10 pounds.

Nice To Haves

• Other duties, as assigned.

Responsibilities

• Provide clerical support to an assigned department.
• Provide all tasks given by supervisors.
• Correspond and communicate with internal and external customers via phone, email and in-person discussions.
• Wait on walk in customers purchasing and picking up seedlings. Answer general nursery questions, questions about other Department programs and making sure they are satisfied with our product and services.
• Maintain literature is full in the office out front for customers.
• Town errand (bank, post office and store (if needed).
• Assist staff with bid and budget preparation and reporting.
• Assist supervisors in filling out all the proper personnel paperwork (I-9’s W-4’s, Hourly Employment Memorandums, Memos, Safety Certification Forms, etc.).
• Verify and process expense reports and invoices for payment.
• Order office supplies and furniture and manage vendor contracts.
• Maintain office supply inventory and make purchases.
• Back-up and/or assist other administrative personnel, when needed.
• Troubleshoot office machines, tablets and laptops.
• Perform administrative functions including coordinating travel arrangements and assisting with meeting organization.
• Compose correspondence and reconcile internal reports.
• Prepare data and documents for presentations including PowerPoint development and compilation of information and graphs.
• Provide administrative assistance on all contracts, cooperative agreements, and grants including editing documents, preparing reports and documents for review, and sending communication to staff and partners regarding payments and reports.
• Answer departmental process questions for internal and external stakeholders and provide training when necessary.
• Develop brochures, fliers, presentations and other creative displays, as needed.
• Develop and sustain cooperative working relationships.

Benefits

• Compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.
• Mobile device-cellular phone for Department business, as needed.
• Tobacco-Free (smoke and smokeless) working environment.
• Will only hire United States citizens and aliens authorized to work in the United States.
• All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.
• Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.
• All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED