Office Administrative Assistant

Syndeo•Wichita, KS

3h•Onsite

About The Position

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success. The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

Requirements

High school diploma or equivalent
Experience with general accounting principles and procedures
Minimum 3 years of related administrative & accounting experience.
Proficiency in computer software applications
Valid driver’s license and favorable driving record

Responsibilities

Answer incoming calls and greet guests in a courteous and welcoming manner
Match purchase orders (PO) to invoices; balance vendor statements
Accounts receivable duties including posting payments and making past-due collection calls
Accounts payable duties including entering vendor invoices and processing payments
Invoicing customers and verifying vendor and customer acknowledgments
Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed
Manage tax-exempt certificates and certificates of insurance ensuring all remain current
Assist with monthly and year-end closing duties
Manage RMAs and assist with posting merchandise received
Enter new vendor pricing
Act as a backup for the office manager when needed
Maintain safety manual; may assist with safety compliance and regulation tracking
Provide accurate information and support to internal teams as needed