Administrative Assistant - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Anacortes, WA

1d•$25 - $30•Onsite

About The Position

The Database/Office Assistant for Administration is responsible for ensuring the administrative processes and operations of the parish are done in collaboration with the PAA and Pastor. Under the direction of the PAA, the database/office assistant will provide this through efficient and professional management of the admin office. The successful candidate should have a significant working understanding of parish systems and processes and have strong communication, organizational, and interpersonal skills. The following identifies expected areas of responsibility. These are in the context of the entire Islands Catholic Parish Family (#1) and the Partners in the Gospel process. The Database/Office Assistant for Administration will also be responsible for other duties as assigned.

Requirements

High school diploma required
Two years experience working in an admin setting, parish preferred
Bilingual preferred, but not required
Experience or similar experience implementing parish stewardship campaigns
Experience in database systems
Ability to drive for work purposes on occasion
Leads a life consistent with the Catholic faith and moral teaching
A background check and participation in a Safe Environment Called to Protect class is required within 30 days after start date
Ability to multi-task, prioritize, work well under pressure and meet constant deadlines
Ability to communicate in a succinct and clear manner, whether verbal or written

Nice To Haves

Associates or Bachelor’s degree, preferred
MS Office 365 proficiency preferred, especially Teams and Outlook

Responsibilities

Promote and maintain a welcoming environment for all who visit or call the parish office
Learn processes, maintain and update the ParishStaq Database system
Maintain, recruit and instruct volunteers as needed for various administrative duties
Maintain office supply inventory and reorders as needed
Answer phone and walk-ins when volunteers are not available
Assist those in need by providing appropriate referral services
Maintain office filing system w/volunteers
Assist in the review and editing of the weekly Bulletin and other communications
Process incoming/outgoing mail
Prepares letters, forms, brochures and correspondence for the offices
Supports apostolates of the parish when requested, such as Faith on Fire and Rummage Sales
Collaborates with the PAA for all parish-wide campaigns/mailings
Attends office, parish, deanery, and diocesan meetings as necessary
Manages Virtus Safe Environment Program
Assist with the Parish Annual Report through ParishStaq
Ensure staff meeting room set up bi-monthly
Collaborate with Chancery Offices when called upon
Member of the Partners in the Gospel Parish Family Leadership Team (PFLT)