RepostJudiciary Clerk 3 (Classified)

New Jersey Courts•Morris/Sussex Vicinage (Multiple Locations), NJ

12d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Morris/Sussex Finance Division is seeking a candidate with strong technical competence, reasoning, along with the ability to manage and organize information to work successfully within a team environment. Under the general direction of management (Finance Division Manager and Assistant Finance Division Manager) and the direct supervision of the Administrative Supervisor, this individual will provide customer service and support related to the collection, processing, and recording of fees in accordance with court rules. The successful candidate must be able to work independently, adhere to deadlines, demonstrate attention to detail and accuracy, and maintain confidentiality. Although the position is within the Finance Division, travel to the Morris County Courthouse (Morristown, NJ), Sussex County Judicial Center (Newton, NJ) and other Judiciary locations may be required. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

One year of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.

Nice To Haves

Internal applicants: Open to Judiciary employees who have an aggregate of one year of permanent service as of the announced closing date in the following career (classified) titles: Advancement Judiciary Clerk 2, Judiciary Clerk 2 Bilingual, Judiciary Account Clerk 1, Judiciary Account Clerk 1 Bilingual, Lateral Reassignment Judiciary Account Clerk 2, Judiciary Account Clerk 2 Bilingual, Judiciary Clerk 3, Judiciary Clerk 3 Bilingual
Eligibility is based upon the applicants having achieved all the competencies for advancement to Judiciary Clerk 3 as listed on the Career Progression Eligibility Form for this title.
Applicants for advancement to the Judiciary Clerk 3 title are not required to take a New Jersey Civil Service Commission promotional examination.

Responsibilities

Answer inquiries from the public concerning fee intake
Explain intake related judiciary policies and procedures to external and internal clients for proper fee receipt
Refer clients to the appropriate division, individual and/or agency to address clients' needs
Collect fees and costs as directed by the court for intake at central fee office and resulting from incoming mail
Accurately enter and/or modify fees, batches and cash transactions into appropriate division fee subsystems such as NJKiDS, CAPS, ACMS and CABS
Reviewing submitted documentation for accuracy, completeness, conformity and appropriate fee receipt
Balancing of fund account intakes for end of day reconciliations
Maintaining Excel spreadsheets and other ledger records according to general accounting principles.
Consulting with co-workers and supervisory staff regarding guidelines, policies and procedures
Attending appropriate training and cross-training sessions
Participating in staff meetings.
Composing routine and non-routine correspondence.
Performs related duties as required.