Office Assistant 2 (Licensing PCN 063033)
About The Position
This position is open to Alaska Residents only. The Department of Family and Community Services, Office of Children's Services (OCS) is recruiting for full-time Office Assistant 2 located in Anchorage, Alaska. The Office Assistant 2 is the clerical support to the OCS Anchorage Regional foster care licensing team. Primarily the individual selected will provide for child safety in foster homes by: assisting to process background fingerprint checks for foster applicants; utilizing the NABCS database to ensure fingerprints are tracked and information is continually updated, organizing and filing closed files, assisting with certified mailing, filing licensing paperwork, copying, scanning, data entry and occasional Resource family recruitment participation as well as other support duties to the Department as necessary. The Office of Children's Services strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. The Mission of the Office of Children's Services is: Ensuring the safety, permanency and well-being of children by strengthening families, engaging communities, and partnering with Tribes. Everything we do is underpinned by our Core Values.
Requirements
- High school diploma or the equivalent.
- One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
- Successful completion of a background investigation, including fingerprinting and a criminal records check.
- Current automotive insurance must be in place prior to use of a personal vehicle while conducting business on behalf of the State.
- Applicant must possess a regular driver's license and be 18 years of age or older if operating motor vehicles.
- Skill in typing may be required.
Nice To Haves
- Organized Workplace: Successfully organizes activities, tasks, and projects that require accuracy, planning, and record keeping.
- Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
- Frequent Interaction with Others: Applies a strong ‘people orientation’ rather than a task orientation to comfortably deal with multiple interruptions on a continual basis, always maintaining a friendly interface with others.
- Self-Management: Effectively prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames.
- Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.
Responsibilities
- Assisting to process background fingerprint checks for foster applicants
- Utilizing the NABCS database to ensure fingerprints are tracked and information is continually updated
- Organizing and filing closed files
- Assisting with certified mailing
- Filing licensing paperwork
- Copying
- Scanning
- Data entry
- Occasional Resource family recruitment participation
- Other support duties to the Department as necessary
Benefits
- Insurance Benefits
- Retirement Benefits
- Paid Leave
- Twelve paid holidays per year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
