Law Office Assistant 1/2 PCN 021723

State of Alaska • Juneau, AK

5d • Onsite

About The Position

This position provides support to the Office of Public Advocacy’s Juneau Civil section through experienced administrative and communication skills combined with a strong work ethic. The position’s regular duties include: mail and email tracking, reception of clients and members of the public, case opening tasks, letter drafting, court calendaring, discovery processing, and interaction with our various database systems. The Juneau Civil office of the Office of Public Advocacy (OPA) provides legal advocacy for children in Child in Need of Aid matters and domestic relations cases. The office also provides guardianship and conservatorship services to vulnerable adult Alaskans. OPA is a fast-paced work environment comprising individuals who care deeply about their responsibilities to our clients for whom the Agency is appointed.

Requirements

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
• Ability to obtain a Notary Public upon hire.
• Ability to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
• One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Nice To Haves

• Some or all of the following position specific competencies: Adaptability, Attention to Detail, Clerical, Computer Skills.

Responsibilities

• Mail and email tracking
• Reception of clients and members of the public
• Case opening tasks
• Letter drafting
• Court calendaring
• Discovery processing
• Interaction with various database systems

Benefits

• Opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans
• Enhance administrative skills and legal acumen
• Flexibly staffed, with built-in career advancement from the entry level Law Office Assistant 1 (LOA 1) to the next level, Law Office Assistant 2 (LOA 2).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree