Office Assistant 2 (PCN 02N27001)

State of Alaska • Juneau, AK

5d • Onsite

About The Position

This position is open to Alaska Residents only. The Department of Administration, Division of Personnel is seeking a long-term non-permanent Office Assistant 2 in Juneau. The Division of Personnel Non-Permanent Office Assistant 2 will examine and scan physical file documents. The incumbent will provide necessary clerical services that require determining administrative and/or programmatic tasks to be completed, prioritizing work, and deciding the appropriate action to be taken based on interpretation and application of the organization's programs, policies, and regulations. The incumbent will digitally archive Personnel files, Classification files, and potentially some additional physical files in several of our office spaces.

Requirements

• High school diploma or the equivalent.
• One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
• Possess clerical skills: applies knowledge of clerical equipment and software, processes, techniques, and professional standards to complete routine office work to generally accepted professional standards. Completes work independently with minimal supervision. Uses skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use.
• Possess computer skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Possess attention to detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Possess reading comprehension: Comprehends and correctly applies information presented in written form. Makes correct inferences; draws accurate conclusions.
• Possess oral communication skills: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Nice To Haves

• Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
• Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

Responsibilities

• Examine and scan physical file documents.
• Provide necessary clerical services that require determining administrative and/or programmatic tasks to be completed.
• Prioritize work.
• Decide the appropriate action to be taken based on interpretation and application of the organization's programs, policies, and regulations.
• Digitally archive Personnel files, Classification files, and potentially some additional physical files.

Benefits

• Encourages professional growth and upward mobility through fostering a positive learning environment.
• Provides meaningful performance management to our team members at all levels of our organization.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED