Office and Workplace Manager

Sonatus•Sunnyvale, CA

20h•Hybrid

About The Position

At Sonatus, we’re driving the transformation to AI-enabled software-defined vehicles. Traditional automotive software methods can’t keep pace with consumer expectations shaped by the mobile industry—where features evolve rapidly, update seamlessly, and improve continuously. That’s why leading OEMs trust Sonatus to accelerate this shift. Our technology is already in production across more than 6 million vehicles on the road today and rapidly expanding. Headquartered in Sunnyvale, CA, with 250+ employees worldwide, Sonatus combines the agility of a fast-growing company with the scale and impact of an established partner. Backed by strong funding and proven by global deployment, we’re solving some of the most interesting and complex challenges in the industry. Join us and help redefine what’s possible as we shape the future of mobility. The Opportunity We are seeking a proactive, highly organized, and execution-oriented Office Manager to lead all aspects of operations at our HQ office. In this role you will go beyond traditional administrative tasks to design and maintain an environment that fosters collaboration, innovation, and employee well-being. The ideal candidate is a self-motivated professional who takes pride in finding the best solution and creating a welcoming office where our engineering and business teams can do their best work. You will report to the People Operations Manager.

Requirements

Minimum of 3 years of experience in office management, facilities, or a high-touch administrative role
Highly organized with the ability to multitask across vendor management, facility maintenance, and internal requests
Self-motivated to challenge the status quo, think critically about problems, and find the best possible solutions
Excellent written and verbal communication skills; ability to interact professionally with outside vendors and all levels of staff

Nice To Haves

Prior experience managing office-related software subscriptions or using procurement systems
Experience negotiating with and managing relationships with external service providers
Background in coordinating office-wide events or catering for large groups is a plus

Responsibilities

Serve as the primary owner of the physical office space, managing landlord relations, janitorial services, and the office key system
Proactively arrange office repairs and services to maintain a high-quality environment
Execute physical logistics for new hires and departing employees, including accessory ordering and workstation preparation/cleanup
Oversee lunch delivery services, on-site event catering, and replenishing food supplies in the kitchen and conference rooms
Manage the sourcing and inventory of office supplies, stationery, furniture, and specialized lab equipment
Act as the designated lead and emergency contact for office safety protocols and situational response
Order and distribute company swag, including for new hires, anniversaries, and employee recognition
Organize company-wide off-site events that strengthen corporate culture and drive employee engagement
Coordinate travel arrangements for employees and candidates
Carry out overall People Team operations, including contractor agreements, employment verification inquiries, and other duties as assigned