Office and Facilities Manager

Oracle • Abilene, TX

9d • $102,300 - $209,500

About The Position

The Office and Facilities Manager supports the day-to-day administrative and coordination needs of Oracle Cloud Infrastructure’s mission-critical data center operations teams. The role helps keep site operations organized, responsive, and audit-ready by coordinating administrative workflows, supporting maintenance and facilities processes, managing records, and helping site teams stay aligned on scheduling, communications, and operational support needs. It works closely with Facilities Operations, service managers, logistics, vendors, and site leadership in a fast-moving, 24/7 critical environment.

The position combines office administration with site-support coordination, including disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and audit-ready documentation. It supports administrative workflows and operational processes, helps identify process gaps, and contributes to improvements in organization, visibility, and execution discipline. The work involves active support of an operational site and occasional movement through office and operational areas.

Requirements

• 3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or a related role.
• Strong organizational skills and attention to detail.
• Strong communication and coordination skills across operational and administrative stakeholders.
• Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
• Strong follow-through and ability to maintain accurate records and documentation.
• Service-oriented approach, professionalism, and responsiveness.
• Ability to work independently while supporting a larger team.
• Ability to frequently walk, stand, sit, and move through office and operational areas; occasionally climb stairs or perform light physical administrative tasks safely, with or without reasonable accommodation.

Nice To Haves

• Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments.
• Comfort supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.
• Experience with work order systems, CMMS platforms, ticketing systems, or document management tools.
• Associate’s or bachelor’s degree in Business, Operations, Facilities, Administration, or a related field; equivalent experience is also valued.
• Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.
• Familiarity with maintenance scheduling, vendor coordination, facilities support, or document control practices.
• Experience maintaining audit-ready documentation in regulated or operational environments.
• Exposure to data centers, critical facilities, plant operations, or technical service organizations.
• Advanced Microsoft Office or similar business systems experience.

Responsibilities

• Support site facilities administration, including scheduling coordination, records management, document control, and internal communications.
• Coordinate maintenance and operational activities through calendar management, meeting logistics, work tracking, and communication of schedule changes.
• Maintain organized, accurate, audit-ready records for maintenance activities, vendor support, service documentation, operational logs, and site administration.
• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
• Coordinate administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
• Assist with purchase requests, invoices, service records, office supplies, and other site-support administrative processes.
• Maintain operational procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
• Partner with logistics, facilities teams, and site leadership to support site-support processes and administrative workflows.
• Identify gaps or inefficiencies in administrative and site-support processes and help improve organization, visibility, and execution discipline.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion.
• Short-term and long-term disability.
• Life insurance and AD&D.
• Supplemental life insurance for employees, spouses, and children.
• Health care and dependent care Flexible Spending Accounts.
• Pre-tax commuter and parking benefits.
• 401(k) Savings and Investment Plan with company match.
• Flexible or accrued vacation, depending on employee eligibility and position.
• 11 paid holidays.
• Paid sick leave: 72 hours upon hire, refreshed annually, with unused balances carrying over up to a 112-hour cap.
• Paid parental leave.
• Adoption assistance.
• Employee Stock Purchase Plan.
• Financial planning and group legal benefits.
• Voluntary auto, homeowner, and pet insurance.
• May be eligible for bonus and equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed