Office and Facilities Manager

Oracle•Abilene, TX

About The Position

As an Office and Facilities Manager supporting data center operations, you will provide day-to-day administrative and coordination support to OCI’s mission-critical data center operations teams. You will help keep site operations organized, responsive, and audit-ready by coordinating administrative workflows, supporting maintenance and facilities processes, managing records, and helping teams stay aligned on scheduling, communications, and operational support needs. You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership in a fast-moving operational environment. The role combines office administration with site-support coordination in a 24/7 critical environment, with an emphasis on disciplined scheduling, CMMS recordkeeping, vendor coordination, maintenance communication, and audit-ready documentation. The position supports a mission-critical data center environment where regular attendance, responsiveness, and process discipline are essential. Duties involve frequent walking, standing, sitting, and movement through office and operational areas, as well as occasional stair climbing and light physical administrative tasks. Duties must be performed safely, with or without reasonable accommodation.

Requirements

3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
Strong organizational skills and attention to detail.
Strong communication and coordination skills across operational and administrative stakeholders.
Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
Strong follow-through and ability to maintain accurate records and documentation.
Service-oriented mindset, professionalism, and responsiveness.
Ability to work independently while supporting a larger team environment.
Ability to perform the duties safely, with or without reasonable accommodation.

Nice To Haves

Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments.
Experience with work order systems, CMMS platforms, ticketing systems, or document management tools.
Associate’s or Bachelor’s degree in Business, Operations, Facilities, Administration, or a related field; equivalent experience is also valued.
Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.
Familiarity with maintenance scheduling, vendor coordination, facilities support, or document control practices.
Experience maintaining audit-ready documentation in regulated or operational environments.
Exposure to data centers, critical facilities, plant operations, or technical service organizations.
Advanced Microsoft Office or similar business systems experience.

Responsibilities

Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
Help coordinate maintenance and operational activities through calendar management, meeting logistics, work tracking, and communicating schedule changes to affected teams.
Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
Coordinate site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
Help maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.