Office and Facilities Manager

Oracle • Abilene, TX

1d

About The Position

As an Office and Facilities Manager supporting Data Center Operations, you will support the day-to-day administrative and coordination needs of OCI’s mission-critical data center operations teams. The role helps keep site operations organized, responsive, and audit-ready by coordinating administrative workflows, supporting maintenance and facilities processes, managing records, and helping site teams stay aligned on scheduling, communications, and operational support needs. You will work closely with Facilities Operations, service managers, logistics, vendors, and site leadership in a fast-moving operational environment. The position combines office administration with site-support coordination in a 24/7 critical environment.

The role supports active site operations, including maintenance coordination, CMMS recordkeeping, vendor coordination, maintenance communications, and audit-ready documentation. Regular attendance, responsiveness, and process discipline are essential. The work involves movement through office and operational areas and occasional light physical administrative tasks.

Requirements

• 3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
• Strong organizational skills and attention to detail.
• Strong communication and coordination skills across operational and administrative stakeholders.
• Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
• Strong follow-through and ability to maintain accurate records and documentation.
• Service-oriented mindset, professionalism, and responsiveness.
• Ability to work independently while supporting a larger team environment.
• Ability to frequently walk, stand, sit, and move through office and operational areas, and occasionally climb stairs or support light physical administrative tasks, safely with or without reasonable accommodation.

Nice To Haves

• Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments.
• Experience with work order systems, CMMS platforms, ticketing systems, or document management tools.
• Associate or bachelor’s degree in business, Operations, Facilities, Administration, or a related field; equivalent experience is also valued.
• Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.
• Familiarity with maintenance scheduling, vendor coordination, facilities support, or document control practices.
• Experience maintaining audit-ready documentation in regulated or operational environments.
• Exposure to data centers, critical facilities, plant operations, or technical service organizations.
• Advanced Microsoft Office or similar business systems experience.

Responsibilities

• Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
• Coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communicating schedule changes to affected teams.
• Maintain accurate, organized, audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
• Coordinate administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
• Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
• Maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
• Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
• Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short-term and long-term disability
• Life insurance and AD&D
• Supplemental life insurance for employees, spouses, and children
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off, including flexible or accrued vacation depending on eligibility
• 11 paid holidays
• Paid sick leave
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal benefits
• Voluntary auto, homeowner, and pet insurance
• May be eligible for a bonus and equity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed