Office and Facilities Manager

Oracle • Abilene, TX

9d • $102,300 - $209,500

About The Position

As an Office and Facilities Manager supporting data center operations, you will provide day-to-day administrative and coordination support to mission-critical site operations teams. The role helps keep site operations organized, responsive, and audit-ready through administrative workflow coordination, facilities and maintenance support, records management, and scheduling and communications support. You will work with Facilities Operations, service managers, logistics, vendors, and site leadership in a fast-moving operational environment.

The position involves coordinating administrative workflows and maintenance-related processes, maintaining accurate documentation and records, supporting workflow systems, coordinating vendors and site stakeholders, and assisting with operational meetings and process improvements. The role supports an active data center environment where attendance, responsiveness, and process discipline are essential. Regular movement through office and operational areas is part of the work.

Requirements

• 3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
• Strong organizational skills and attention to detail.
• Strong communication and coordination skills across operational and administrative stakeholders.
• Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
• Strong follow-through and ability to maintain accurate records and documentation.
• Service-oriented mindset, professionalism, and responsiveness.
• Ability to work independently while supporting a larger team environment.
• Ability to frequently walk, stand, sit, and move through office and operational areas, and occasionally climb stairs or support light physical administrative tasks; duties must be performed safely, with or without reasonable accommodation.

Nice To Haves

• Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments.
• Comfort supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.
• Experience with work order systems, CMMS platforms, ticketing systems, or document management tools.
• Associate or bachelor’s degree in business, operations, facilities, administration, or a related field; equivalent experience is also valued.
• Experience with CMMS, ServiceNow, maintenance planning tools, scheduling systems, or operational reporting tools.
• Familiarity with maintenance scheduling, vendor coordination, facilities support, or document control practices.
• Experience maintaining audit-ready documentation in regulated or operational environments.
• Exposure to data centers, critical facilities, plant operations, or technical service organizations.
• Advanced Microsoft Office or similar business systems experience.

Responsibilities

• Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
• Help coordinate maintenance and operational activities through calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.
• Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
• Coordinate administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
• Assist with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
• Help maintain operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
• Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
• Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short-term disability
• Long-term disability
• Life insurance and AD&D
• Supplemental life insurance for employees and eligible family members
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Flexible vacation for eligible salaried employees; accrued vacation for other eligible employees
• 11 paid holidays
• Paid sick leave
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal benefits
• Voluntary auto, homeowner, and pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed