Office Administrator

CFM • Denver, CO

5d • Onsite

About The Position

CFM Company is seeking an organized, dependable, and service-oriented Office Administrator to keep its Denver office running smoothly. The role is the first point of contact for employees, customers, manufacturers, vendors, and visitors, and supports the administrative and operational needs of the business. Duties extend beyond reception to include business travel, manufacturer visits, company calendars, meetings, catered events, office supplies, workplace operations, and clerical support for Accounting and Credit.

The successful candidate enjoys helping others, takes ownership of responsibilities, pays attention to detail, and can balance multiple priorities while maintaining a professional, welcoming office environment. As the employee learns CFM’s business and demonstrates readiness, the role may expand into broader office operations and provide an opportunity to develop toward an Office Manager role.

The position is full-time and hourly, Monday through Friday from 7:00 AM to 4:00 PM. Compensation is $28.00–$32.00 per hour, depending on qualifications and experience. The role operates in a professional office environment and uses standard office equipment. It primarily involves seated work, with occasional standing, bending, filing, and lifting or moving files and office supplies weighing up to 20 pounds. Reasonable accommodations may be made for qualified individuals with disabilities unless doing so would result in undue hardship.

Requirements

• Previous experience in office administration, reception, administrative coordination, or a related office support position.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint; ability to prepare documents, maintain spreadsheets, manage calendars, and assist with presentations.
• Experience managing schedules, coordinating meetings, maintaining records, and supporting daily office operations.
• Strong written and verbal communication skills and the ability to interact professionally with employees, customers, vendors, manufacturers, and visitors.
• Strong organizational and time management skills, including the ability to manage multiple responsibilities, meet deadlines, and adjust to changing priorities.
• Ability to follow written and verbal instructions and complete clerical tasks accurately.
• Ability to perform basic accounting support tasks, including invoice routing, document organization, and check preparation.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Active notary commission or willingness to obtain one.
• Consistent attendance and punctuality, dependability, and proactive communication when assistance or adjustments are needed.

Nice To Haves

• Experience coordinating business travel, including flights, hotels, transportation, and itineraries.
• Experience organizing company meetings, catered events, customer visits, or manufacturer/vendor meetings.
• Experience managing shared company calendars, conference room reservations, and scheduling across multiple departments.
• Experience coordinating office vendors, equipment maintenance, facilities requests, or workplace services.
• Experience preparing, formatting, or editing PowerPoint presentations.
• Previous experience supporting leadership or multiple departments in an office environment.
• Previous experience in an Office Administrator, Office Coordinator, Executive Assistant, or similar administrative position with responsibilities beyond traditional reception.

Responsibilities

• Serve as the primary point of contact for incoming calls, employees, customers, manufacturers, vendors, and visitors.
• Answer, screen, and direct calls; review voicemail each morning and distribute messages promptly.
• Welcome visitors, determine their needs, and direct them to employees or meeting locations.
• Manage incoming and outgoing mail, packages, and deliveries.
• Prepare routine correspondence and provide clerical support, including filing, copying, scanning, faxing, and mailing.
• Maintain organized electronic and physical filing systems, employee phone lists, and Outlook contacts.
• Order, stock, and maintain office and kitchen supplies.
• Keep reception areas, conference rooms, kitchens, and shared office spaces organized and ready for daily use.
• Coordinate office equipment maintenance, service requests, and routine workplace needs.
• Coordinate business travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Organize manufacturer and business partner visits, including scheduling, internal communications, meeting arrangements, and logistics.
• Manage the company calendar and conference room reservations for meetings, visits, lunch-and-learns, and events.
• Coordinate catering and confirm event logistics, attendee counts, dietary needs, delivery arrangements, and room readiness.
• Communicate scheduling updates, resolve calendar conflicts, and help meetings and visits run smoothly.
• Provide administrative assistance to Accounting and Credit teams as needed.
• Review incoming accounts payable emails and organize invoices into appropriate shared folders.
• Assist with preparing checks and related correspondence for mailing.
• Handle financial documents accurately, confidentially, and in an organized manner.
• Collaborate with employees and leadership across departments to support daily office needs.
• Handle confidential employee, customer, vendor, and company information with discretion and professionalism.
• Identify routine office needs, communicate issues, and follow through on assigned responsibilities.
• Assist with additional administrative and operational responsibilities as business needs evolve.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed