Office Administrator

Techstra Solutions•Pittsburgh, PA

8d•Onsite

About The Position

Techstra Solutions is seeking a highly organized and proactive Office Administrator for its Pittsburgh headquarters. This role supports the smooth day-to-day operation of the office and provides administrative assistance to leadership and employees. The position calls for strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment. The Office Administrator fields inbound communications, coordinates internal and external meetings, organizes office files and supplies, serves as the point of contact for visitors, communicates policies and procedures to employees, and supports executive-level operations by booking travel, submitting expense reports, and sending communications for senior staff. Techstra Solutions is a certified woman-owned management consulting firm specializing in strategy, technology, and implementation services for large organizations undergoing digital and talent transformation. The company partners with clients on applications, data, AI, and automation, from advisory consulting through technical execution.

Requirements

High school diploma.
Two or more years of experience as an administrative assistant, receptionist, or in office management is preferred.
Excellent verbal and written communication skills.
Strong organizational, multitasking, and time-management skills.
Ability to work independently while managing multiple priorities.
Professional demeanor and customer-service mindset.
Strong attention to detail and accuracy.
Self-motivated and a quick learner.
Proven ability to work in a fast-paced environment.
Positive, high-energy attitude.
Resourcefulness, creativity, and problem-solving skills.
Proficiency with Microsoft Office 365, especially Teams, SharePoint, Outlook, Word, Excel, and PowerPoint.
Proficiency with Adobe Acrobat.
Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.

Nice To Haves

Two or more years of experience as an administrative assistant, receptionist, or in office management is preferred.

Responsibilities

Answer phone calls and general email inquiries, routing them to appropriate internal parties as needed.
Schedule meetings based on the availability of cross-functional teams and internal and external stakeholders.
Develop and maintain processes to keep files and office supplies organized and accessible.
Serve as the point person for office visitors.
Inform employees about new processes, rules, and regulations.
Book travel, submit expense reports, and send communications for high-level staff as needed.