Office Administrator

USA GFX Solutions Career•Wentzville, MO

About The Position

The Office Administrator performs a range of administrative and accounting tasks to support staff and production operations. Responsibilities include managing phones, correspondence, visitors, mail, inventory, orders, schedules, meetings, and routine office records and reports. The position also helps ensure materials are available for production schedules and supports compliance with applicable quality, environmental, hazardous-materials, and workplace-safety requirements. The role works Monday through Friday from 7:00 a.m. to 3:00 p.m. at an hourly rate of $20.56. The work environment includes both administrative assignments and a manufacturing or production floor, with exposure to industrial manufacturing, vehicles, equipment, and weather elements. Personal protective equipment is required on the production floor.

Requirements

At least a grade 12 education or equivalent.
One to three years of experience in inventory tracking or management.
Intermediate Microsoft Office skills.
Team-oriented, with excellent communication and organizational skills and basic computer skills.
Must have and maintain a valid driver's license.
Must comply with company policies, procedures, and work instructions.
Must wear personal protective equipment at all times while on the production floor.

Nice To Haves

Continued education in materials management or inventory control.
Familiarity with IATF16949, ISO14001 requirements, EPA RCRA standards, and OSHA requirements; training will be provided.
Epicor experience.

Responsibilities

Perform day-to-day administrative functions to support staff and production capabilities.
Answer phones, emails, and business correspondence.
Greet visitors and ensure compliance with visitor log requirements.
Open, sort, and manage incoming and outgoing mail and packages.
Order and track production products and supplies inventory.
Manage staff schedules and organize meetings, including business luncheons.
Perform general accounting tasks, including invoices, statements, records, and deposits.
Write, enter data for, and distribute memos, correspondence, and routine reports.
Ensure materials inventory meets production build schedules and customer requirements in accordance with IATF16949 requirements.
Ensure compliance with ISO14001 and the Hazardous Communication Policy, including proper handling, storage, and shipment preparation of hazardous waste in accordance with EPA RCRA and DOT Hazardous Materials standards.
Schedule hazardous waste pickup, compactor exchange, and recycling pickup.
Comply with OSHA regulations and take reasonable precautions to protect employees.
Perform other duties as assigned.