Office Administrator

Team Builder Recruiting • Lititz, PA

10d • $25 - $28 • Onsite

About The Position

The Office Administrator supports daily office operations for Olde Mill Lighting and Zeiset Electric, two businesses under shared ownership. The role brings structure, efficiency, and follow-through to administrative workflows while supporting bookkeeping and project coordination for electrical contracting projects and custom lighting orders. The administrator will maintain records, track project information and deadlines, communicate with customers and vendors, and help improve office systems. The position offers independence and the opportunity to take on greater responsibility, with potential advancement to an Office Manager role.

Requirements

• At least 3 years of experience in office administration, project coordination, bookkeeping, or a similar role.
• Ability to organize multiple projects, deadlines, and administrative responsibilities while maintaining attention to detail.
• Ability to take initiative, anticipate needs, solve problems, and manage responsibilities with minimal supervision.
• Dependability, follow-through, adaptability to changing priorities, and practical problem-solving skills.
• Confidence using computers, email, and office software.
• Professional communication with customers, vendors, and coworkers.

Nice To Haves

• Experience in electrical contracting, construction, manufacturing, or a related industry.
• Experience with QuickBooks and project management software.
• Interest in growing into an Office Manager role.

Responsibilities

• Complete daily office operations and keep administrative tasks, records, and workflows organized and running smoothly.
• Prepare customer invoices, track payments, assist with accounts receivable, and handle basic bookkeeping.
• Support electrical contracting projects and custom lighting orders by tracking schedules, deadlines, estimates, and approved quotes.
• Monitor project progress and follow up on outstanding tasks, materials, paperwork, and customer requests.
• Communicate with customers, vendors, employees, and the owner to share updates and address potential delays or unresolved issues.
• Maintain accurate customer files, credit applications, project records, purchase information, and company documents.
• Use QuickBooks and project management software to track job information, support bookkeeping, and keep project details current.
• Improve office procedures and organizational systems to increase efficiency and support the growth of both businesses.

Benefits

• $25–$28 per hour, depending on experience.
• Weekly pay.
• Two weeks of paid time off after the first year.
• Paid holidays.
• Employee training and development.
• Company Christmas party.
• Quarterly team breakfasts.
• Company vehicle for work-related travel when needed.
• Flexible start and end times.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed