Office Administrator

Team Builder Recruiting•Lititz, PA

9d•Onsite

About The Position

Olde Mill Lighting and Zeiset Electric are seeking an Office Administrator to take ownership of daily office operations across two businesses under shared ownership. The role helps bring structure and efficiency to administrative workflows while supporting electrical contracting projects and custom lighting orders. The businesses create handcrafted lighting fixtures and provide electrical contracting services for construction, renovation, generator, lighting, and automation projects. The Office Administrator handles office administration, basic bookkeeping, accounts receivable support, project coordination, customer and vendor communication, and recordkeeping. The role offers independence and the opportunity to improve office systems, contribute to business growth, and potentially advance into an Office Manager role. The position is based in Lititz, Pennsylvania, with flexible start and end times and work-related travel when needed.

Requirements

At least 3 years of experience in office administration, project coordination, bookkeeping, or a similar role.
Strong organizational and detail-oriented skills to manage multiple projects, deadlines, and administrative responsibilities.
Ability to take initiative, anticipate needs, solve problems, and manage responsibilities with minimal supervision.
Dependability, follow-through, adaptability to changing priorities, and practical problem-solving skills.
Confidence using computers, email, and office software.
Professional communication skills with customers, vendors, and coworkers.
Appreciation for honest work, quality craftsmanship, strong relationships, and contributing to a small, supportive team.

Nice To Haves

Experience in electrical contracting, construction, manufacturing, or a related industry.
Experience with QuickBooks and project management software.

Responsibilities

Complete daily office operations and keep administrative tasks, records, and workflows organized.
Prepare customer invoices, track payments, assist with accounts receivable, and perform basic bookkeeping.
Support electrical contracting projects and custom lighting orders by tracking schedules, deadlines, estimates, and approved quotes.
Monitor project progress and follow up on outstanding tasks, materials, paperwork, and customer requests.
Communicate with customers, vendors, employees, and the owner to share updates and address potential delays or unresolved issues.
Maintain accurate customer files, credit applications, project records, purchase information, and company documents.
Use QuickBooks and project management software to track job information, support bookkeeping, and maintain current project details.
Improve office procedures and organizational systems to increase efficiency and support the growth of both businesses.