Office Administrator (Contract)

Syniti•Papillion, NE

1d•$25 - $30

About The Position

The Office Administrator ensures smooth daily operations of Syniti’s Omaha office while supporting employee experience and administrative needs across AMS. The role provides operational coordination, logistics support, event planning, employee recognition support, new-hire readiness, career fair coordination, shipping, vendor coordination, and general administrative support to reduce the administrative burden on HR and business leaders. This is a 6–12 month contract position with the possibility of renewal. The successful candidate is highly organized, proactive, and service-oriented, able to manage recurring processes, anticipate needs, follow through on details, and provide a consistent, professional experience for employees, candidates, visitors, and leaders.

Requirements

2–4 years of experience as an Administrative Coordinator, Office Coordinator, Office Manager, Employee Experience Coordinator, Executive Assistant, or in a similar administrative role.
Strong organizational and administrative skills, with the ability to work in a deadline-driven environment.
Technologically savvy and proficient with tools such as SharePoint/OneDrive, Teams, and other collaboration systems.
Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.
Strong written and verbal communication skills.
Ability to work professionally with people at all levels of the organization.
Creative problem-solving skills and solid project-management capabilities.
Proactive, reliable, and service-oriented, with strong attention to detail and consistent follow-through.
Ability to work independently and use good judgment to recognize when escalation is appropriate.

Nice To Haves

Experience coordinating employee events, candidate logistics, office programs, recognition items, shipping, or vendor-supported activities.

Responsibilities

Serve as the main point of contact for facility and office-related issues.
Greet scheduled visitors and maintain a welcoming, professional office environment.
Manage incoming and outgoing mail, packages, and shipping, including assigning shipping charges to appropriate cost centers.
Maintain office organization, including supply locations, cleanliness, and readiness of meeting rooms and common areas.
Order, track, and maintain inventory of office supplies, kitchen items, and event materials.
Coordinate equipment or facility maintenance requests as needed.
Maintain trackers, checklists, and documentation for recurring administrative processes, including supplies, shipments, events, recognition items, and office readiness.
Coordinate new-hire swag, welcome materials, office-readiness items, and related shipping or distribution.
Support employee recognition and life-event processes.
Partner with HR, Talent, and leaders to coordinate logistics for employee programs, meetings, recognition moments, and local engagement activities.
Track requests, deadlines, vendors, shipment status, and delivery confirmations to ensure employee-facing items are handled consistently and on time.
Own repeatable coordination tasks that reduce HR administrative workload and do not require HR decision-making, judgment, or confidential employee-relations ownership.
Coordinate logistics for office events, employee gatherings, hiring weekends, team meetings, visitor days, career fairs, and other NADC-supported events.
Coordinate event and candidate logistics, including meals and catering, reservations, materials, signage, swag, shipping, meeting rooms, technology, dietary needs, and attendee support.