Office Administrator

Cityblock Health•New York, NY

4d•$23 - $29

About The Position

The Office Administrator supports facility operations and executive operations. The role maintains the office for daily use, responds to employee needs, keeps shared spaces organized, manages booking systems, deliveries, mail, supplies, purchasing, expenses, and vendor relationships. The administrator also provides office tours and orientation setup for new hires and serves as a resource for office logistics. For executive operations, the role welcomes visitors, prepares conference rooms and meals for external meetings, accommodates ad-hoc requests from executives, Board members, and clients, and provides occasional scheduling support for executive leaders.

Responsibilities

Maintain office space for daily use and respond to employee requests and needs.
Keep the office tidy and clean, including conference rooms, and periodically run dishwashers.
Manage desk-booking and meeting-space booking systems.
Facilitate deliveries and incoming mail.
Track inventory and maintain an organized office supplies closet.
Manage the office budget and oversee incremental purchasing of office supplies, office technology accessories, furniture, and space improvements.
Submit expenses accurately and on time, including all receipts.
Facilitate and manage existing vendors, such as facilities, landlord, and security system providers.
Procure new vendors as needed, such as for catering or programming.
Provide office tours and support setup and orientation for new hires.
Serve as the go-to resource for general office logistics.
Greet visitors warmly, with special attention to internal and external executives and Board members.
Manage and prepare conference rooms for external meetings.
Order lunches for external meetings, coordinate delivery and setup, and establish a system for coordinating cleaning with vendors.
Accommodate ad-hoc requests from executives, Board members, and clients.
Provide ad-hoc scheduling support for executive leaders.