Office Admin - Part Time

Unicorn Trades Inc. • Snohomish, WA

1d • $27 - $32 • Onsite

About The Position

The Drain Doctors, Inc. is seeking a dependable, organized, and detail-oriented part-time Office Administrator to help keep the administrative side of its growing plumbing and drainage repair, maintenance, and service business running smoothly. The position supports office organization, invoicing and accounts receivable, accounts payable and financial recordkeeping, payroll-related information collection, employee administration, and project documentation for Sales and Installation. The role is in-office and approximately 20–25 hours per week, with compensation of $27–$32 per hour depending on experience and qualifications.

The Office Administrator maintains accurate, organized records and follows up on missing information and outstanding customer balances. The role works with Jobber and QuickBooks and coordinates documentation with an outside bookkeeping team. It is not responsible for accounting or full-charge bookkeeping, payroll processing, formal reconciliations, financial statements, employee management, incoming customer service calls, or scheduling field appointments.

The company is looking for someone who communicates professionally, handles confidential information responsibly, can manage priorities independently, takes initiative, follows through, and enjoys supporting a team. The company describes its values as Transparency, Humility, Integrity, Collaboration, Growth Mindset, and Finish Strong. Benefits, subject to company policies and eligibility, may include paid time off, paid holidays, retirement plan options, paid training, and professional development.

Requirements

• Naturally organized and detail-oriented.
• Enjoys working with numbers and maintaining accurate records.
• Communicates warmly and professionally.
• Takes pride in accuracy and notices missing information or items needing attention.
• Can manage several priorities without losing track of important details.
• Takes initiative without overstepping.
• Works independently and follows through without constant reminders.
• Handles confidential information responsibly.
• Comfortable learning new software and systems.
• Enjoys supporting others and being part of a team.
• Wants to continue learning and developing professionally.
• Character aligns with the company's values: Transparency, Humility, Integrity, Collaboration, Growth Mindset, and Finish Strong.

Nice To Haves

• Two or more years of office administration, administrative support, accounts receivable, accounts payable, or similar experience.
• Experience with invoicing, financial recordkeeping, QuickBooks, or other accounting software.
• Previous experience with Jobber.
• Experience in construction, plumbing, home services, or a small-business environment.

Responsibilities

• Maintain organized office records, supplies, and administrative systems.
• Prepare documents, manage filing, and support day-to-day office needs.
• Help leadership and other departments stay organized.
• Prepare and send customer invoices.
• Follow up on outstanding customer balances and communicate professionally with customers about billing and payment questions.
• Maintain accurate invoicing and payment documentation.
• Organize vendor invoices, receipts, and expense records.
• Prepare bills and process approved routine payments.
• Maintain accurate administrative and financial records in Jobber and QuickBooks.
• Coordinate with the outside bookkeeping team.
• Collect timecards and approved payroll-supporting information.
• Assist with employee paperwork and onboarding documentation.
• Maintain organized and confidential employee records.
• Assist Sales and Installation with project paperwork, permits, and administrative documentation.
• Support company communications, employee recognition, and occasional team events.
• Follow up on missing information and help ensure administrative responsibilities are completed.
• Notice when something needs attention and help ensure it reaches the appropriate person.

Benefits

• Paid time off may be available, subject to company policies and eligibility.
• Paid holidays may be available, subject to company policies and eligibility.
• Retirement plan options may be available, subject to company policies and eligibility.
• Paid training may be available, subject to company policies and eligibility.
• Professional development may be available, subject to company policies and eligibility.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed