Office Admin

Bill Volz's Westchester Auto Corp•Town of Cortlandt, NY

1d•$18 - $24

About The Position

The Office Admin will provide administrative support for an automotive group during an employee’s leave of absence. The assignment is approximately three months, with the possibility of transitioning to a permanent position at one of the dealerships for the right candidate. Training is provided. The role includes general office administration and customer-facing duties, as well as vehicle inventory, billing, title, and dealership paperwork tasks. The employee must be able to work on Saturdays.

Requirements

Strong computer skills, including Outlook, Excel, and Word.
Strong customer service background.
Excellent verbal and written communication skills.
Punctual, reliable, and eager to improve.
Clean driving record and valid driver’s license.
Must be able to work on Saturdays.

Responsibilities

Answer phones, file, and compile records and reports.
Greet and assist visitors, and provide information to customers, claimants, employees, and sales personnel.
Receive, count, and pay out cash, credit cards, and checks; reconcile the cash drawer daily; and cut checks as needed.
Prepare stock inventory and stock in vehicles from the factory.
Operate office machines, including a computer, billing printer, credit card machine, calculator, and copier.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Complete used car folders and organize keys and the key machine.
Break down deals and send the proper paperwork to banks and the DMV.
Reconcile the floorplan daily and input all warranty scans.
Maintain a professional appearance and a neat work area.
When performing Billing/Title Clerk duties, bill out new and used cars for retail and wholesale transactions.
Complete swap paperwork for dealer-to-dealer transfers.
Complete Verify Website and Policebook tasks.
Report cars sold and claim rebates in Dealer Connect.
Perform other tasks as assigned.