Office Admin

Rent the Runway • Secaucus, NJ

2h • $20 - $25 • Onsite

About The Position

This role is an entry-level position. As the Office Administrator of our Distribution Center, you will be the key to operational excellence and problem solving within our four walls, building strong relationships with all employees and external partners. You will wear lots of different hats and be an integral part of the team, performing various administrative tasks to support business needs. You will have the unique opportunity to work in a fast paced, vibrant office environment and help shape the future of how we interact with our physical space. If you are excited about contributing to the continued success of Rent the Runway and are a positive, outgoing self starter, keep reading. This role is 5 days on-site at our Secaucus, New Jersey location.

Requirements

• You love working in and are comfortable in a fast-paced, roll up your sleeves type environment; self-starter, doer personality who will take initiative from day 1.
• You are an extremely positive and upbeat person, someone who views challenges as opportunities.
• You have strong communication skills and can provide clear, concise information to key stakeholders on various teams.
• You are a team player who is willing to do anything to support the team and business.
• You are extremely organized and have a strong, astute attention to detail.
• You thrive making autonomous decisions towards ongoing improvement across all office functions.
• You have a knack for meticulous record keeping and documentation.
• You naturally respect and understand the importance of confidentiality.
• You bring a scrappy approach to problem solving and a can-do attitude.
• You exhibit a strong work ethic and proven loyalty.
• You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes.
• You are comfortable with being on-site at our Secaucus, NJ location 5 days a week.

Responsibilities

• Be the point of contact and coordinate all office services: i.e. coffee, breakfast, cleaning services, plant maintenance, etc.
• Ensure all supplies are ordered and well-organized.
• Dynamically optimize the space according to team needs, challenges, and changes.
• Act as chief problem solver within our physical space, proactively identifying areas of improvement, facilitating repairs, cleaning services, and filing tickets.
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through.
• Own the planning and execution for various events such as holiday parties, office celebrations, birthday roundtables, etc.
• Own messaging information about building procedures, changes, or alerts.
• Maintain, identify, and communicate office policies and procedures, and ensure they are implemented appropriately.
• Keep up to date with office safety and regulations.
• Manage new hire welcome logistics, including maintaining swag inventory, assembling gift bags, and configuring desk spaces prior to start dates.
• Coordinate the preparation, slide formatting, and final review of presentation decks ahead of DFC all-hands meetings.
• Greet office visitors and employees upon arrival, directing them to their designated contact or meeting location.
• Record, summarize, and distribute detailed meeting minutes, tracking key decisions and action items for stakeholders when needed.
• Clear and reset workstations following employee departures to ensure desk spaces remain clean and ready for reuse.
• Ensure conference rooms and shared office spaces are clean, organized, and well-stocked on a daily basis.
• Pick up and distribute mail.
• Manage, write, and edit our monthly office newsletter to keep the team informed and engaged.

Benefits

• Paid Time Off including vacation, paid bereavement, and family sick leave
• Universal Paid Parental Leave for both parents + flexible return to work program
• Paid Sabbatical after 5 years of continuous service
• Exclusive employee subscription and rental discounts
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment
• 401k match
• Company wide events and outings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed