Office Administrator Preschool

Spring Education Group•San Jose, CA

13d•$29 - $32

About The Position

The Preschool Office Administrator supports the daily operations of the school and helps ensure an exceptional experience for students, families, and staff. The role partners closely with school leadership on front office operations, family communication, enrollment processes, compliance-related documentation, and campus organization. The administrator is a welcoming and dependable point of contact for the school community and helps maintain a safe, organized, high-quality preschool environment. The position is part of the school leadership team and supports overall campus operations, compliance with state licensing regulations and company policies, enrollment and family engagement, staff onboarding and scheduling, student records, school events, and administrative workflows. As appropriate, the Office Administrator serves as a leadership resource when the Principal or Assistant Principal is absent.

Requirements

High school diploma or equivalent required.
Must meet Director Qualification requirements for the state in which the school operates.
Prior experience in a preschool, childcare, or school environment required.
Ability to pass all required state and federal background checks.
Strong organizational, problem-solving, and time-management skills.
Excellent communication, customer service, and interpersonal abilities.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Previous administrative, leadership, or supervisory experience preferred.

Responsibilities

Serve as a member of the school leadership team and support overall campus operations.
Partner with school leadership to maintain compliance with state licensing regulations and company policies.
Support enrollment, retention, and family engagement initiatives.
Assist with staff onboarding, scheduling, and administrative support activities.
Provide customer service to prospective and current families.
Respond proactively and professionally to parent questions and concerns.
Manage student enrollments, withdrawals, waitlists, and student records.
Maintain accurate and organized student, licensing, and office files.
Assist with school events, tours, and community outreach activities.
Support daily campus operations, including student attendance, reporting, and administrative workflows.
Serve as a leadership resource in the absence of the Principal or Assistant Principal, as appropriate.
Foster a positive, professional, and welcoming school culture for students, families, and staff.